Business Development Associate

We are seeking a proactive Early Engagement & Client Relations Coordinator to serve as the front line for the AI Experiences (AIXP) Conference. This role blends outbound sales development with high‑touch client relations, acting as the initial point of contact for potential sponsors, vendors, and speakers.

This is a remote position.

Position Overview

We are seeking a proactive Early Engagement & Client Relations Coordinator to serve as the front line for the AI Experiences (AIXP) Conference. This role blends outbound sales development with high‑touch client relations, acting as the initial point of contact for potential sponsors, vendors, and speakers. You will guide prospects through the early stages of our partnership pipeline, converting cold leads into warm, committed partners, while providing a seamless and professional experience that reflects the AIXP brand.

Key Responsibilities

1. Early Engagement & Lead Sourcing

• Strategic Outreach: Use FlowChat to identify, reach out to, and initiate conversations with potential conference sponsors and small business vendors.
• Social Media Management: Manage inbound inquiries, nurture LinkedIn connections, and ensure timely responses to maintain high engagement.
• Group Prospecting: Actively participate in Facebook and AI‑related communities to generate interest, drive ticket sales, and increase brand visibility.

2. Client Relations & Sales Development

• Initial Consultations: Conduct "first‑touch" calls to introduce the AIXP brand, qualify leads, and address initial objections.
• Closing & Scheduling: Independently close smaller vendor deals and coordinate handoff meetings with the founder for high‑level sponsorship opportunities.
• Script Optimization: Follow provided scripts to maintain brand consistency while offering feedback on common questions to improve the early engagement process.

3. Pipeline & Relationship Management

• CRM Stewardship: Manage the lifecycle of contacts in HubSpot, logging all notes, calls, and emails accurately.
• Tracking & Reporting: Use Airtable to track partnership status (Pending, Negotiating, Signed) and provide weekly updates to the executive team.
• Email Management: Monitor executive inboxes, filter inquiries, and prioritize high‑value client communications.

Requirements

Required Qualifications & Skills

• Experience: Background in Business Development, Account Development, Vendor Relations, or Client Relations is preferred.
• Communication: Professional, client‑facing English; ability to use KRISP to ensure clear, neutralized audio during calls.

Technical Proficiency

• CRM: HubSpot knowledge is preferred; experience with any CRM is acceptable.
• FlowChat: Ability to navigate and automate social selling workflows.
• Airtable & Google Workspace: Strong organizational skills for tracking and reporting.

Personality & Traits

• Self‑motivated with high grit.
• Capable of acting as an extension of the company founders.
• Excellent multitasking skills and ability to maintain a professional, persuasive presence on calls and online.

Benefits

Why You’ll Love Being Part of the Team

You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you:

Your Wellness & Security

• Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.
• Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net.
• Time to Recharge — Guilt‑Free: We support your well‑being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home.
• Support You Can Count On: We take care of all government‑mandated benefits, so everything is handled properly and on time.

Your Financial Rewards

• Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that.
• Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.
• 13th Month Pay: A well‑earned bonus to celebrate the results of your year’s effort.
• Financial Flexibility: We provide a Virtual Credit Line and ReadyCash—giving you a seamless way to handle expenses and an accessible financial safety net for emergencies.