Job Description

Job Description

This is a remote position.

Business Operations Coordinator

Work areas
Business Operations, Administration

Team
Strategy & Business Operations

Employment type
Part-Time Contractor (20–40 hours/month)
$25–$30 per hour

Location
Remote (U.S. Based)

WHAT MAKES US A GREAT PLACE TO WORK

The Prosen Center for Business Advancement is a high-performance boutique consulting firm led by Bob Prosen, a renowned CEO Mentor, former Fortune 1000 executive, bestselling author, and creator of MORP®, the Monthly Operational Review Process. Our work focuses on helping CEOs and Business Owners of mid-size companies accelerate growth, strengthen leadership teams, and rapidly improve profitability.

We believe that extraordinary results come from clear thinking, accountability, and simplicity. We hire people who take ownership, think critically, and thrive in an entrepreneurial environment where insight and execution matter. You’ll work in a fast-paced, supportive environment where your analysis directly informs strategic decisions for a growing consulting practice.

WHO YOU’LL WORK WITH

You will work closely with our CEO to provide the steady administrative and research support our small firm needs to grow. From maintaining our CRM and building research lists to coordinating vendor outreach, you ensure our data is accurate and our processes are followed. Because we serve executive-level clients, we rely on you to keep our internal systems organized and professional. If you are someone who enjoys a variety of tasks, communicates clearly with outside vendors, and takes pride in being the organized go-to person who gets things done, you’ll fit right in.




WHAT YOU’LL DO

1. Administrative Operations & Data Systems (~50%)

  • CRM Management: Take full ownership of the CRM—auditing for accuracy, updating records, and ensuring no lead or contact falls through the cracks.

  • Data Aggregation: Transform large sets of raw data into clean, usable summaries and executive-ready reports.

  • Meeting Governance: Attend key sessions to capture meeting minutes and, more importantly, track and follow up on actionable next steps.

2. Strategic Research & Sourcing (~30%)

  • Tech Stack Analysis: Conduct deep-dive research into software platforms, develop evaluation criteria, and present executive summaries for decision-making.

  • Vendor Sourcing: Identify and vet external service providers, ensuring they meet our quality and budgetary standards.

3. Outreach & External Coordination (~20%)

  • Strategic Outreach: Execute targeted LinkedIn direct message campaigns using approved messaging and specific targeting criteria.

  • Information Flow: Act as the primary point of contact between internal stakeholders and external vendors to keep projects moving.

  • Activity Tracking: Maintain high visibility on outreach outcomes, ensuring all activity is documented and followed through to completion.



Requirements

Required Experience

  • 2–5+ years in a Business Operations, Project Coordination, or high-level Administrative role.

  • Proven experience managing CRMs and advanced spreadsheets (pivots, clean-ups, data visualization).

  • Researcher Mindset: You enjoy "the hunt" for information and can synthesize complex findings into simple recommendations.

Skills & Competencies

  • Process-Oriented: You don’t just follow instructions; you document and improve them.

  • Exceptional Attention to Detail: You catch the typo in the spreadsheet and the duplicate in the CRM before anyone else does.

  • Autonomous Worker: You are comfortable working independently and can manage multiple competing priorities without getting overwhelmed.

  • Tech Stack: Expert proficiency with Google Workspace, CRM platforms, and LinkedIn.

Personal Attributes

  • Reliable & Proactive: You anticipate needs and provide solutions before they become problems.

  • Professional & Discreet: You handle sensitive executive-level information with the highest level of integrity.

  • Excellent Judgement & Discernment: You are a master of tone and context. You can represent the firm to external stakeholders with the appropriate level of professionalism and discretion

  • Owner Mindset: You take full responsibility for your workstreams from start to finish




Requirements
Required Experience 2–5+ years in a Business Operations, Project Coordination, or high-level Administrative role. Proven experience managing CRMs and advanced spreadsheets (pivots, clean-ups, data visualization). Researcher Mindset: You enjoy "the hunt" for information and can synthesize complex findings into simple recommendations. Skills & Competencies Process-Oriented: You don’t just follow instructions; you document and improve them. Exceptional Attention to Detail: You catch the typo in the spreadsheet and the duplicate in the CRM before anyone else does. Autonomous Worker: You are comfortable working independently and can manage multiple competing priorities without getting overwhelmed. Tech Stack: Expert proficiency with Google Workspace, CRM platforms, and LinkedIn. Personal Attributes Reliable & Proactive: You anticipate needs and provide solutions before they become problems. Professional & Discreet: You handle sensitive executive-level information with the highest level of integrity. Owner Mindset: You take full responsibility for your workstreams from start to finish. Excellent Judgement & Discernment: You are a master of tone and context. You can represent the firm to external stakeholders with the appropriate level of professionalism and discretion.

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