Business Operations Coordinator

Executive Assistant to India & GCC Head- Sales

Location: Bangalore/Hyderabad/Pune

Experience

4–5 years as Executive Assistant / Business Coordinator / Chief of Staff–lite role supporting senior leadership.

Role Summary

We are looking for a sharp, proactive Executive Assistant to support the India & GCC Head. This role goes beyond calendar management — it requires ownership of priorities, strong stakeholder management, confidentiality, and the ability to operate smoothly across India and GCC business rhythms. You will act as a trusted partner to the Head, ensuring day-to-day operations, communication, and execution run seamlessly.

Key Responsibilities

1. Executive & Administrative Support

• Manage complex calendars across India and GCC time zones, ensuring alignment with business priorities along with managing stakeholders globally
• Plan, coordinate, and confirm internal/external meetings;
  prepare agendas and follow-ups.
• Handle travel planning and logistics (flights, hotels, visas, local transport), including last-minute changes.
• Maintain high standards of documentation and filing for quick retrieval.
• Act as point-of-contact for the Head, screening and prioritizing requests.

2. Business Coordination & Execution

• Track key deliverables, projects, and action items for India & GCC teams;
  ensure timely closure.
• Create structured follow-up systems for meeting outputs and leadership decisions.
• Support cadence planning: weekly reviews, monthly business updates, quarterly planning, etc.
• Coordinate cross-functional alignment between regional teams, central teams, and external partners.

3. Communication & Stakeholder Management

• Draft and polish business emails, presentations, and updates on behalf of the Head.
• Ensure smooth communication with senior leaders, partners, and clients.
• Build strong working relationships with internal teams across India and GCC.
• Keep the Head well-briefed with daily/weekly summaries, reminders, and priority alerts.

4. Events & Leadership Support

• Organize leadership visits, townhalls, strategic offsites, and partner meetings.
• Coordinate regional events and ensure end-to-end execution.
• Support special initiatives as assigned (market expansion prep, leadership reporting, etc.).

5. Confidentiality & Professionalism

• Handle sensitive information with discretion and maturity.
• Maintain professionalism, calmness, and good judgment in high-pressure situations.

Required Qualifications

• 4–5 years of experience supporting senior leaders (VP/Director/Regional Head level).
• Strong proficiency in MS Office / Google Workspace (Docs, Slides, Sheets, Calendar).
• Experience working with cross-region / cross-time-zone teams (GCC exposure is a plus).
• Excellent written and verbal communication skills.
• Proven ability to manage multiple tasks without losing attention to detail.

Key Skills & Competencies

• High ownership & proactiveness — anticipates needs, doesn’t wait for instructions.
• Strong organizational skills — structured, reliable, and consistent follow-through.
• Stakeholder confidence — able to coordinate with senior leaders smoothly.
• Problem-solving mindset — handles ambiguity and last-minute changes gracefully.
• Time-zone agility — comfortable working with GCC business hours when needed.
• Attention to detail — accurate, polished outputs every time.
• Emotional intelligence — calm, tactful, and people-aware.

What Success Looks Like (First 3–6 Months)

• The Head’s schedule runs smoothly with clear prioritization and zero surprises.
• Action items and regional deliverables are tracked and closed with strong follow-up.
• Communication flow between India, GCC, and global teams becomes faster and clearer.
• Leadership meetings and events are executed flawlessly end-to-end.

Reporting To

India & GCC Head- Sales

Work Style

Hybrid/Office (depending on business need). Some flexibility for GCC coordination.