Job Description
**1. Identify goods and services the company needs.**
**2. Submit purchase request.**
**3. Assess and select vendors.**
**5. Create a purchase order.** Fill out a purchase order (PO) and send it to the supplier. The PO should be sufficiently detailed to identify the exact services or goods needed and to enable the supplier to fill the order.
**6. Receive and inspect the delivered goods.** Carefully examine deliveries for any errors or damage. Make sure everything is delivered as specified in the PO and that the quality meets or exceeds expectations.
**7. Conduct three-way matching.** Accounts payable should conduct three-way matching by comparing the purchase order, order receipt or packing list and invoice. The goal is to ensure the goods or services received match the purchase order and to prevent payment for unauthorized or inaccurate invoices. Highlight any discrepancies between the three documents and resolve issues before arranging payment.
**8. Approve the invo...
**2. Submit purchase request.**
**3. Assess and select vendors.**
**5. Create a purchase order.** Fill out a purchase order (PO) and send it to the supplier. The PO should be sufficiently detailed to identify the exact services or goods needed and to enable the supplier to fill the order.
**6. Receive and inspect the delivered goods.** Carefully examine deliveries for any errors or damage. Make sure everything is delivered as specified in the PO and that the quality meets or exceeds expectations.
**7. Conduct three-way matching.** Accounts payable should conduct three-way matching by comparing the purchase order, order receipt or packing list and invoice. The goal is to ensure the goods or services received match the purchase order and to prevent payment for unauthorized or inaccurate invoices. Highlight any discrepancies between the three documents and resolve issues before arranging payment.
**8. Approve the invo...
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