California Electrical Permitting & Compliance Coordinator

Job Title : California Electrical Permitting & Compliance Coordinator (Panel Upgrades) — Remote (India)

Role Summary

We’re hiring a remote (India-based) coordinator to own the end-to-end paperwork and administrative workflow for California electrical panel upgrades , ensuring every project is fully documented and compliant for AHJ permitting/inspections , utility requirements , and insurance + lender closeout packages . You’ll be responsible for keeping permits moving, inspections scheduled, and compliance documents complete—so projects never stall due to missing paperwork.

Key Responsibilities

1) California Permit Processing (AHJ Coordination)

• Collect job intake details from field/PM teams: site address/APN (if needed), scope, service size (e.g., 100A/200A), panel location, photos, equipment cut sheets, and any required forms.
• Prepare and submit permit applications across California AHJs (city/county building departments) via online portals/email/in-person proxy workflows (as required).
• Track plan review status, corrections, resubmittals, fees, permit issuance, expiration dates, and required postings.
• Maintain an accurate permit log by jurisdiction with turnaround times and common correction notes.

2) Inspection Scheduling & Closeout

• Schedule inspections with AHJs and coordinate access details with homeowners/tenants/GCs.
• Confirm inspection readiness (documents on site, posted permit, approved plans, photos required).
• Obtain inspection results and final approvals; follow up quickly on failed inspections and re-inspection scheduling.
• Close out permits and ensure final sign-off documentation is saved in the job file.

3) Utility Coordination Support (Meter Release / Service Work)

• Support coordination with California utilities (as applicable) for service upgrades and reconnections.
• Track required milestones (permit issuance, inspection approval, meter release) and ensure documentation is provided to the right party.
• Maintain utility requirement notes by territory/service area (documentation, timelines, common issues).

4) Insurance & Lender Compliance Document Packages

• Build and deliver complete compliance packages typically required for lender/insurance verification, including:
• Permit card / permit record and issued permit documents
• Inspection approvals and final sign-off
• Contractor license info (CA CSLB details), COI, W-9 (if needed), invoice/paid receipt
• Before/after photos, equipment specifications, scope-of-work completion letter
• Respond to lender/insurer/escrow document requests with speed and accuracy.
• Ensure documentation is audit-ready, consistent, and easy to retrieve.

5) Document Control & Admin Ops

• Set up and maintain standardized digital job folders, naming conventions, and version control.
• Update project systems (CRM / PM tools) with permit status, inspection dates, utility milestones, and closeout status.
• Maintain templates/checklists: permit intake checklist, inspection readiness checklist, lender/insurance closeout checklist, completion letters, and email templates.
• Ensure customer and project information is handled securely and per company policy.

Required Qualifications

• 2+ years experience in construction admin , permitting coordination , trade operations , or compliance documentation (California permitting experience strongly preferred).
• Strong English communication skills (email + phone) to coordinate with California AHJs, utilities, homeowners, and lenders/insurers.
• Excellent attention to detail and comfort managing high volume (dozens of concurrent projects).
• High proficiency with PDFs and documentation workflows (scan/merge, form completion, organized filing).
• Able to work with overlap to California business hours (Pacific Time), at least 3–4 hours daily.

Preferred Qualifications

• Familiarity with California AHJ permitting portals and common requirements for electrical service/panel upgrades.
• Basic understanding of panel upgrade terminology (service size, meter/main, load calculations, grounding/bonding, breaker schedules).
• Experience with tools like Google Workspace/Microsoft 365, Slack/Teams, and ClickUp/Asana/Trello, plus any CRM/field service platform.
• Experience assembling compliance packages for lender/insurance/escrow workflows.

Core Competencies

• Proactive follow-up and escalation (you don’t wait for problems to surface).
• Process discipline: checklists, trackers, templates, and clean closeout folders.
• Calm execution under deadlines and shifting schedules.
• Customer-friendly communication with firm, professional follow-through.

Key Success Metrics (KPIs)

• Permit submission turnaround time from intake (e.g., within 24–48 hours).
• Inspection scheduling lead time and pass rate.
• Closeout package completeness rate (target 98–100%).
• Average response time to lender/insurance requests.
• Reduction in job delays caused by documentation gaps.

Work Arrangement

• Remote (India).
• Reliable internet + quiet workspace required.
• Daily overlap with California (Pacific Time) business hours.

Compensation

• Competitive for market, based on experience; performance-based increases available.