California Electrical Permitting & Compliance Coordinator

Job Title : California Electrical Permitting & Compliance Coordinator (Panel Upgrades) — Remote (India)

Role Summary

We’re hiring a remote (India-based) coordinator to own the end-to-end paperwork and administrative workflow for California electrical panel upgrades, ensuring every project is fully documented and compliant for AHJ permitting/inspections, utility requirements, and insurance + lender closeout packages. You’ll be responsible for keeping permits moving, inspections scheduled, and compliance documents complete—so projects never stall due to missing paperwork.

Key Responsibilities

1) California Permit Processing (AHJ Coordination)

• Collect job intake details from field/PM teams: site address/APN (if needed), scope, service size (e.g., 100A/200A), panel location, photos, equipment cut sheets, and any required forms.
• Prepare and submit permit applications across California AHJs (city/county building departments) via online portals/email/in-person proxy workflows (as required).
• Track plan review status, corrections, resubmittals, fees, permit issuance, expiration dates, and required postings.
• Maintain an accurate permit log by jurisdiction with turnaround times and common correction notes.

2) Inspection Scheduling & Closeout

• Schedule inspections with AHJs and coordinate access details with homeowners/tenants/GCs.
• Confirm inspection readiness (documents on site, posted permit, approved plans, photos required).
• Obtain inspection results and final approvals; follow up quickly on failed inspections and re-inspection scheduling.
• Close out permits and ensure final sign-off documentation is saved in the job file.

3) Utility Coordination Support (Meter Release / Service Work)

• Support coordination with California utilities (as applicable) for service upgrades and reconnections.
• Track required milestones (permit issuance, inspection approval, meter release) and ensure documentation is provided to the right party.
• Maintain utility requirement notes by territory/service area (documentation, timelines, common issues).

4) Insurance & Lender Compliance Document Packages

• Build and deliver complete compliance packages typically required for lender/insurance verification, including:
• Permit card / permit record and issued permit documents
• Inspection approvals and final sign-off
• Contractor license info (CA CSLB details), COI, W-9 (if needed), invoice/paid receipt
• Before/after photos, equipment specifications, scope-of-work completion letter
• Respond to lender/insurer/escrow document requests with speed and accuracy.
• Ensure documentation is audit-ready, consistent, and easy to retrieve.

5) Document Control & Admin Ops

• Set up and maintain standardized digital job folders, naming conventions, and version control.
• Update project systems (CRM / PM tools) with permit status, inspection dates, utility milestones, and closeout status.
• Maintain templates/checklists: permit intake checklist, inspection readiness checklist, lender/insurance closeout checklist, completion letters, and email templates.
• Ensure customer and project information is handled securely and per company policy.

Required Qualifications

• 2+ years experience in construction admin, permitting coordination, trade operations, or compliance documentation (California permitting experience strongly preferred).
• Strong English communication skills (email + phone) to coordinate with California AHJs, utilities, homeowners, and lenders/insurers.
• Excellent attention to detail and comfort managing high volume (dozens of concurrent projects).
• High proficiency with PDFs and documentation workflows (scan/merge, form completion, organized filing).
• Able to work with overlap to California business hours (Pacific Time), at least 3–4 hours daily.

Preferred Qualifications

• Familiarity with California AHJ permitting portals and common requirements for electrical service/panel upgrades.
• Basic understanding of panel upgrade terminology (service size, meter/main, load calculations, grounding/bonding, breaker schedules).
• Experience with tools like Google Workspace/Microsoft 365, Slack/Teams, and ClickUp/Asana/Trello, plus any CRM/field service platform.
• Experience assembling compliance packages for lender/insurance/escrow workflows.

Core Competencies

• Proactive follow-up and escalation (you don’t wait for problems to surface).
• Process discipline: checklists, trackers, templates, and clean closeout folders.
• Calm execution under deadlines and shifting schedules.
• Customer-friendly communication with firm, professional follow-through.

Key Success Metrics (KPIs)

• Permit submission turnaround time from intake (e.g., within 24–48 hours).
• Inspection scheduling lead time and pass rate.
• Closeout package completeness rate (target 98–100%).
• Average response time to lender/insurance requests.
• Reduction in job delays caused by documentation gaps.

Work Arrangement

• Remote (India).
• Reliable internet + quiet workspace required.
• Daily overlap with California (Pacific Time) business hours.

Compensation

• Competitive for market, based on experience; performance-based increases available.