Job Description
The Pittsford Central School District is seeking per diem substitute clerical professionals for the 2025-2026 school year. There is a regular, ongoing need for both half and full-day substitutes. Individuals will provide secretarial support to a building or to the various district offices as dictated by the coverage posting.
Typical duties of the counseling secretary may include but not be limited to:
+ Prepare and formats legal documents, certifications, authorizations, forms, and other related paperwork
+ Enter and extract data and information from a database
+ Post and maintain moderately difficult records requiring general knowledge of department or agency functions
+ Schedule conferences and meetings, ensuring all participants are contacted, while resolving any scheduling conflicts;
+ Type materials from copy, rough draft, or other instructions
+ Prepare and type correspondence on matters where policy and procedures are well-defined
+ Review lists, documents, and applications for completeness and accuracy
+ Compile, prepare, type, and review data for completeness and accuracy
+ Perform searches for information in documents, records, files, and computer databases
+ Maintain databases and filing systems
+ Obtain and give out information by telephone, correspondence, or in person
+ Operate standard office machines such as a computer, copier, and fax machine
Building level work hours are listed below. Your work schedule may vary depending on the assignment but the building hours are typically:
School Level Start Time End Time
Grades K-5 8:40 AM 3:05 PM
Grades 6-8 7:35 AM 2:24 PM
Grades 9-12 7:40 AM 2:21 PM
District Offices 8:00 AM 4:30 PM
Full performance knowledge, skills, abilities, and personal characteristics:
+ Good knowledge of office terminology, practices and procedures
+ Good knowledge of English grammar and usage
+ Good knowledge of terminology, vocabulary, and letter formats used in business correspondence
+ Record-keeping ability
+ Ability to operate a variety of office equipment
+ Ability to use a personal computer for word processing and database entry
+ Ability to utilize word processing database and spreadsheet programs
+ Ability to prioritize workload
+ Ability to proofread for spelling, grammar, and punctuation
+ Ability to establish and maintain a filing system
+ Ability to understand, follow, and interpret oral and written directions
+ Ability to effectively interact with the public
+ Good judgment
+ Ability to handle material in a confidential manner
+ Physical condition commensurate with the demands of the position
Job Qualifications
Job Qualifications:
The successful candidate should possess:
+ Good knowledge of office terminology, practices, procedures, and equipment
+ Ability to acquire familiarity with district policies, laws, regulations
+ Ability to understand and carry out relatively complex oral and written instructions
+ Ability to communicate orally and in writing
+ Ability to deal with the public; and good judgment.
MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER:
+ Successful completion of at least thirty (30) credit hours from a college or university; OR,
+ One (1) year paid full-time or part-time equivalent office clerical or secretarial experience*; OR,
+ An equivalent combination of education and experience as defined by the limits of (A) and (B) above.
Job Number: 2025-2026 School Year
Typical duties of the counseling secretary may include but not be limited to:
+ Prepare and formats legal documents, certifications, authorizations, forms, and other related paperwork
+ Enter and extract data and information from a database
+ Post and maintain moderately difficult records requiring general knowledge of department or agency functions
+ Schedule conferences and meetings, ensuring all participants are contacted, while resolving any scheduling conflicts;
+ Type materials from copy, rough draft, or other instructions
+ Prepare and type correspondence on matters where policy and procedures are well-defined
+ Review lists, documents, and applications for completeness and accuracy
+ Compile, prepare, type, and review data for completeness and accuracy
+ Perform searches for information in documents, records, files, and computer databases
+ Maintain databases and filing systems
+ Obtain and give out information by telephone, correspondence, or in person
+ Operate standard office machines such as a computer, copier, and fax machine
Building level work hours are listed below. Your work schedule may vary depending on the assignment but the building hours are typically:
School Level Start Time End Time
Grades K-5 8:40 AM 3:05 PM
Grades 6-8 7:35 AM 2:24 PM
Grades 9-12 7:40 AM 2:21 PM
District Offices 8:00 AM 4:30 PM
Full performance knowledge, skills, abilities, and personal characteristics:
+ Good knowledge of office terminology, practices and procedures
+ Good knowledge of English grammar and usage
+ Good knowledge of terminology, vocabulary, and letter formats used in business correspondence
+ Record-keeping ability
+ Ability to operate a variety of office equipment
+ Ability to use a personal computer for word processing and database entry
+ Ability to utilize word processing database and spreadsheet programs
+ Ability to prioritize workload
+ Ability to proofread for spelling, grammar, and punctuation
+ Ability to establish and maintain a filing system
+ Ability to understand, follow, and interpret oral and written directions
+ Ability to effectively interact with the public
+ Good judgment
+ Ability to handle material in a confidential manner
+ Physical condition commensurate with the demands of the position
Job Qualifications
Job Qualifications:
The successful candidate should possess:
+ Good knowledge of office terminology, practices, procedures, and equipment
+ Ability to acquire familiarity with district policies, laws, regulations
+ Ability to understand and carry out relatively complex oral and written instructions
+ Ability to communicate orally and in writing
+ Ability to deal with the public; and good judgment.
MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER:
+ Successful completion of at least thirty (30) credit hours from a college or university; OR,
+ One (1) year paid full-time or part-time equivalent office clerical or secretarial experience*; OR,
+ An equivalent combination of education and experience as defined by the limits of (A) and (B) above.
Job Number: 2025-2026 School Year
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