Company Secretary (CS)

Job Title: Company Secretary (CS)

Experience: 3–4 years

Location: Bangalore

Employment Type: Full-time

Role Overview

We are seeking a qualified Company Secretary with 3–4 years of relevant experience to manage the Company’s secretarial, compliance, and governance functions. The role requires strong drafting skills, hands-on experience with statutory filings, effective coordination with external professionals, and the ability to interact with investors and senior stakeholders.

Key Responsibilities

Secretarial & Compliance

• Draft, review, and maintain corporate documents including Board resolutions, shareholders’ resolutions, notices, minutes, agreements, and statutory records.
• Ensure timely and accurate statutory filings under the Companies Act, 2013, including filings with the MCA and other regulatory authorities.
• Coordinate with external Company Secretaries, legal counsels, auditors, and consultants for filings, certifications, and compliance-related matters.
• Maintain and regularly update statutory registers, including the Register of Members , Register of Directors & KMP, Register of Charges, and other secretarial records.
• Ensure all secretarial documentation is internally prepared, organised, and audit-ready.
• Support capital-related activities such as issue of shares, bonus issues, ESOPs, conversions, and related compliance
• Ensure timely compliance with ROC, FEMA, and other regulatory requirements
• Draft, review, and maintain Board resolutions, shareholder resolutions, notices, agendas, minutes, and statutory registers

Board & Shareholder Matters

• Plan, convene, and coordinate Board Meetings (BM) , Committee Meetings , and Extraordinary General Meetings (EGM) .
• Prepare agendas, notes, presentations, notices, and minutes for meetings.
• Ensure proper execution and follow-up of Board and shareholder decisions.

Investor & Stakeholder Interaction

• Act as a point of contact for investors on governance, compliance, and corporate documentation matters.
• Support investor communication by preparing and sharing required corporate records, cap table information, and compliance confirmations.
• Assist in transaction-related secretarial support (fundraising, ESOPs, share transfers, etc.), as required.

Qualifications & Experience

• Qualified Company Secretary (CS) and member of ICSI.
• 3–4 years of relevant post-qualification experience in corporate secretarial and compliance roles.
• Practical exposure to MCA filings, Board and shareholder processes, and statutory record maintenance.

Key Skills & Competencies

• Strong drafting and documentation skills.
• Sound knowledge of the Companies Act, 2013 and related rules.
• Ability to coordinate effectively with external professionals and internal stakeholders.
• Good communication skills with the ability to interact professionally with investors and senior management.
• High attention to detail, strong organisational skills, and ability to manage multiple deadlines.
• Proactive, reliable, and capable of handling confidential information with discretion.

Preferred Background

• Experience in a startup, growth-stage company, or professional services environment.
• Exposure to fundraising, ESOP administration, or investor reporting is an added advantage.