Job Description

Start Date: ASAP

Duration: Minimum 5 months, with possible extensions and longer-term placement

Location: Toronto (On-site)

Work Model: On-site

Pay Rate: $48–$52/hour

Team Size: Managing 5 Capital AP staff

Role Overview

This is a management-level, hands-on role responsible for overseeing capital financial accounting, internal controls, compliance, and administration of capital project financial systems. The role partners closely with Finance, Operations, IT, and external vendors to ensure accurate financial reporting, system integrity, and regulatory compliance across capital projects.

Capital Financial Accounting, Internal Control & Compliance

  • Oversee financial accounting for capital projects, ensuring accuracy, integrity, and compliance with University policies and GAAP.

  • Review and approve capital-related transactions, including accounts payable, cost allocations, recoveries, and reconciliations.

  • Lead year-end close activities related to capital projects (accruals, journal entries, reconciliations, and analysis).

  • Ensure compliance with Ontario’s Construction Act, including prompt payment requirements, lien holdbacks, and contract closeouts.

  • Oversee construction holdbacks, lien administration, and statutory payment processes.

  • Ensure the capital-related FIS accounting structure supports effective capital budget management and aligns with University policies.

    • 2. Capital Project System Administration

  • Act as subject matter expert and business owner for the Capital Projects Portal.

  • Provide training, functional support, and guidance for current and future business needs.

  • Lead testing, validation, and implementation of system changes in collaboration with ITS and operational teams.

  • Support implementation of new or enhanced capital financial management solutions.

  • Maintain invoice approval workflows to ensure proper segregation of duties and strong internal controls.

  • Oversee onboarding and training for new system users.

  • Identify and implement workflow and process improvements.

  • Review AMS documentation and validate accuracy of system-generated reports.

    • 3. Capital Cost Management, AP Oversight & Audit Support

  • Validate accuracy of capital project cost allocations.

  • Support FP&A with cost recovery analysis and dispute resolution.

  • Verify capital invoice payments for proper approvals and complete documentation.

  • Follow up on outstanding capital AP items with vendors and internal stakeholders.

  • Ensure compliance with records retention policies.

  • Act as primary contact for capital project audits, ensuring audit readiness and timely resolution.

  • Implement updates to University financial policies and recommend process improvements.

    • Required Experience

  • Extensive experience in capital, construction, or large-scale project accounting.

  • Strong knowledge of Ontario’s Construction Act and construction-related financial compliance.

  • Solid understanding of GAAP, internal controls, and audit requirements.

  • Proven ability to manage stakeholders across Finance, Operations, IT, and external vendors.

    • Systems & Technical Skills

  • Strong SAP experience (advanced user).

  • Experience acting as a system owner or subject matter expert for financial or capital project systems.

  • Advanced Excel and MS Office skills.

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