Contract Management Assistant

We are seeking an experienced or fresher, innovative, and hands-on professional to join our Legal team at an Associate level.

Company details:

LearningMate has been working with educational institutions across the globe to help them build, deploy, and streamline their digital infrastructure. Through our powerful mix of products and services, we are proud to help lead the world into a future where education is accessible, affordable, and effective.

LearningMate is a technology company offering domain expertise in teaching and learning solutions, leveraging digital, cloud, process automation, data, and strong learning design principles.

The position will involve collaborating effectively with people at all job levels and interacting with a diverse group of individuals and personalities to ensure the achievement of individual, functional, and organizational goals.

Job description:

This role supports Legal, Vendor Management, and Government Affairs functions by reviewing, abstracting, and tracking contractual and policy-related documents, maintaining organized systems, and assisting with process automation. The resource will ensure compliance, consistency, and timely delivery of key documentation while supporting ongoing operational improvements.

Skills:

• Legal Terminology Proficiency Understand and be able to apply legal contractual language (English).
• Analytical & Critical Thinking Be able to identify nuances, inconsistencies, obligations, and other issues in documents based on provided instructions/playbook.
• Document Review Expertise – Efficiently scan and identifying relevant contract sections for abstraction purposes (e.G., indemnity, termination, renewal)
• Confidentiality & Ethics – Handle sensitive or privileged information responsibly.
• Time & Task Management – Prioritize and deliver multiple assignments within defined timelines.
• Clear & Proactive Communication – Communicate findings and issues effectively.
• Knowledge Retention & Process Adherence – Learn and apply company-specific workflows and systems accurately.
• Technical Tools – Proficient in Smartsheet, Outlook, and Microsoft Office Suite;
  familiarity with Agiloft, NetSuite, or similar contract management systems a plus.

Customer Contracts Support:

• Assist Legal Team in managing contract flow through the Smartsheet process.
• Track, save, and abstract customer contracts accurately and consistently.
• Ensure version control and minimize duplication across stakeholders.

Vendor Management Support:

• Enter and update vendor requests in NetSuite.
• Maintain accurate vendor contract records in Agiloft.
• Perform ad hoc administrative and compliance-related tasks as needed.

Government Affairs Support:

• Assist with AI legislative monitoring tool research, onboarding, and training materials.
• Coordinate meetings and calls for the VP of Government Affairs.
• Maintain stakeholder rosters,dashboards, and tracking sheets.
• Format, edit, and organize reports, summaries, and meeting notes for internal distribution.

Performance Metrics / KPIs:

• Contract summaries or entries completed per week/month
• Turnaround time for document reviews
• Error or rework rate on contract abstractions
• Timeliness of updates in Smartsheet/Agiloft
• Completion of assigned GA support tasks.

Interested candidates, please share your updated resume on [email protected].

Thanks,

Neelam Fernandes

HR - Team, Mumbai