Contract, Procurement & Financial Administrator

Austability GmbH, a leading European Defence contracting organisation, is seeking an experienced Contract, Procurement & Financial Administrator to provide comprehensive contract administration, procurement management, and financial oversight for operations across US military training installations in Bavaria, Germany. This appointment represents an opportunity to assume a critical support role within a high-value Defence contract supporting a Military Training Command. The successful candidate will join a proven organisation with an established track record of delivering quality-assured logistics support services to military clients.

The Role

Reporting to the Portfolio Manager, the Contract, Procurement & Financial Administrator holds accountability for all contractual deliverables, procurement activities, and financial performance across three Bavarian training areas:

• Grafenwohr (GTA), 
• Hohenfels (HTA),
• and Ansbach (ATA). 

The role encompasses reporting compliance, vendor management, invoice processing, and budget monitoring.

Key Accountabilities:

• Compilation and submission of Contract Daily Reports, PERSTAT, and weekly/monthly reporting to Client
• Maintenance of deliverables tracking systems with 48-hour advance deadline warnings
• Development and execution of procurement plans ensuring FAR/DFAR and prime contract compliance
• Administration of subcontracts and monitoring of vendor performance
• Coordination of competitive bidding processes and vendor negotiations
• Financial tracking against budget with 3% variance target
• Invoice processing, accounts payable/receivable management, and collections monitoring
• Preparation of cost reports and forecast-to-complete analyses
• Provision of personnel data to support payroll processing and reporting

Candidate Profile

Professional Experience:

• Minimum 5 years' experience in contract administration, procurement, or financial management
• Minimum 3 years' experience in government contract financial reporting and procurement
• Demonstrated experience with FAR/DFAR compliance, government invoicing, and procurement regulations
• Experience with subcontract administration and vendor management
• Experience with competitive bidding, source selection, and contract negotiation
• Experience with cost reporting, budgeting, and variance analysis

Qualifications:

• Bachelor's degree in Finance, Accounting, Business Administration, Supply Chain Management, or related field
• Proficiency in financial management systems (D365 F&O advantageous)
• Professional certification in procurement or finance advantageous (e.g., CIPS, ACCA, CIMA)

Languages: Fluent English (essential) German language proficiency (advantageous)

Leadership Competencies:

• Strong attention to detail with commitment to accuracy and deadline compliance
• Proven ability to manage multiple priorities across reporting, procurement, and financial functions
• Effective coordination with internal stakeholders and external vendors
• Ability to work autonomously whilst maintaining alignment with organisational objectives
• Adaptability to Defence contracting environments and regulatory requirements