Job Description
**JOB DESCRIPTION/SUMMARY**
The Contracts and Procurement Specialist plays a central role in both subcontracting and prime contract administration functions across diverse project types, including general construction, fuels, MEC/UXO, environmental, and professional services. This position is responsible for the full lifecycle of subcontract and purchase order management — from pre-award planning to final closeout — as well as assisting with prime contract tracking, compliance, reporting, and interface.
This is a mid-level, professional position supporting both internal teams and external stakeholders, with a strong focus on Federal Government contracting. The ideal candidate will bring experience with Federal Acquisition Regulation (FAR), subcontract negotiation, document management, and cross-functional coordination.
This role reports to the Sr. Contracts & Procurement Manager and interfaces regularly with Project Managers, Division Leads, and Accounting/Finance personnel.
**DUTIES AND RESPONSIBILITIES**
**Subcontract and Procurement Administration (Core)**
+ Draft, issue, and negotiate a wide range of contractual instruments including:
+ Subcontracts
+ Purchase Orders (POs)
+ Change Orders (COs)
+ Professional Services Agreements (PSAs)
+ Master Services Agreements (MSAs)
+ Work Authorizations (WAs)
+ Develop and maintain complete, auditable procurement files in accordance with internal policy and federal guidelines
+ Support procurement planning and execution through all phases of project lifecycle
+ Monitor subcontractor compliance with insurance, bonding, safety, licensing, flowdown clauses, and other contractual requirements
+ Coordinate with Project Managers to align subcontract actions with project budgets, scopes, and schedules
**Prime Contract & Client-Facing Support (Secondary)**
+ Assist with administration and tracking of Prime Contracts, Task Orders, and Modifications
+ Review and help maintain data logs, contract trackers, and compliance calendars
+ Coordinate with Sr. Contracts Manager and Legal/Finance on prime-related matters
+ Prepare and format correspondence, change documentation, and closeout packages for client-facing use
+ Assist with responses to Notices, REAs, Claims, and client audits
**Compliance and Internal Systems**
+ Ensure alignment with FAR, DFARS, company SOPs, and applicable SBA/8(a) compliance requirements
+ Interface with internal systems (e.g., SharePoint, Deltek, Excel-based trackers) to maintain real-time contract data
+ Participate in recurring team meetings (REA updates, PCS, Contracts calls) to provide input and status
+ Support contract/subcontract closeout processes including lien waivers, vendor release, and file reconciliation
+ Track and follow up on COIs, reps & certs, SF1413s, and other compliance documents
**PERFORMANCE EXPECTATIONS (First 90 Days)**
+ First 30 Days: Meet key project and program stakeholders; review all active projects assigned
+ By Day 45: Actively manage procurement and subcontracting actions for assigned projects
+ By Day 90: Independently manage full-cycle PO and subcontract administration under minimal supervision
**MINIMUM QUALIFICATIONS, SKILLS, AND EDUCATIONAL REQUIREMENTS**
**Required:**
+ **Reading Comprehension** – Ability to carefully review, interpret, and follow written instructions, contract documents, and technical material.
+ **Microsoft Office Proficiency** – Basic to intermediate ability with Word, Excel, Outlook, and PowerPoint for document drafting, spreadsheets, and communications.
+ **Communication Skills** – Strong verbal and written communication; able to interact professionally with colleagues, managers, and external partners.
+ **Work Ethic & Mindset** – Demonstrated reliability, willingness to learn, and the ability to stay focused on tasks in a deadline-driven environment.
**Preferred:**
+ 1–5 years of experience in procurement and/or federal government contracts administration
+ Experience with FFP, IDIQ, and T&M contracts
+ Familiarity with FAR/DFARS, SBA 8(a), and USACE/NAVFAC-type contracting
+ Solid understanding of procurement file documentation and compliance auditing
+ Strong written/verbal communication and negotiation skills
+ Prior experience with construction or environmental contracting
+ Working knowledge of professional services agreements and service procurements
+ NCMA/ISM/NIGP certifications
**WORK ENVIRONMENT**
+ Position located in Boulder, CO (in-office presence required)
+ Reports to Sr. Contracts & Procurement Manager
+ Occasional overtime may be required to meet deadlines
The Contracts and Procurement Specialist plays a central role in both subcontracting and prime contract administration functions across diverse project types, including general construction, fuels, MEC/UXO, environmental, and professional services. This position is responsible for the full lifecycle of subcontract and purchase order management — from pre-award planning to final closeout — as well as assisting with prime contract tracking, compliance, reporting, and interface.
This is a mid-level, professional position supporting both internal teams and external stakeholders, with a strong focus on Federal Government contracting. The ideal candidate will bring experience with Federal Acquisition Regulation (FAR), subcontract negotiation, document management, and cross-functional coordination.
This role reports to the Sr. Contracts & Procurement Manager and interfaces regularly with Project Managers, Division Leads, and Accounting/Finance personnel.
**DUTIES AND RESPONSIBILITIES**
**Subcontract and Procurement Administration (Core)**
+ Draft, issue, and negotiate a wide range of contractual instruments including:
+ Subcontracts
+ Purchase Orders (POs)
+ Change Orders (COs)
+ Professional Services Agreements (PSAs)
+ Master Services Agreements (MSAs)
+ Work Authorizations (WAs)
+ Develop and maintain complete, auditable procurement files in accordance with internal policy and federal guidelines
+ Support procurement planning and execution through all phases of project lifecycle
+ Monitor subcontractor compliance with insurance, bonding, safety, licensing, flowdown clauses, and other contractual requirements
+ Coordinate with Project Managers to align subcontract actions with project budgets, scopes, and schedules
**Prime Contract & Client-Facing Support (Secondary)**
+ Assist with administration and tracking of Prime Contracts, Task Orders, and Modifications
+ Review and help maintain data logs, contract trackers, and compliance calendars
+ Coordinate with Sr. Contracts Manager and Legal/Finance on prime-related matters
+ Prepare and format correspondence, change documentation, and closeout packages for client-facing use
+ Assist with responses to Notices, REAs, Claims, and client audits
**Compliance and Internal Systems**
+ Ensure alignment with FAR, DFARS, company SOPs, and applicable SBA/8(a) compliance requirements
+ Interface with internal systems (e.g., SharePoint, Deltek, Excel-based trackers) to maintain real-time contract data
+ Participate in recurring team meetings (REA updates, PCS, Contracts calls) to provide input and status
+ Support contract/subcontract closeout processes including lien waivers, vendor release, and file reconciliation
+ Track and follow up on COIs, reps & certs, SF1413s, and other compliance documents
**PERFORMANCE EXPECTATIONS (First 90 Days)**
+ First 30 Days: Meet key project and program stakeholders; review all active projects assigned
+ By Day 45: Actively manage procurement and subcontracting actions for assigned projects
+ By Day 90: Independently manage full-cycle PO and subcontract administration under minimal supervision
**MINIMUM QUALIFICATIONS, SKILLS, AND EDUCATIONAL REQUIREMENTS**
**Required:**
+ **Reading Comprehension** – Ability to carefully review, interpret, and follow written instructions, contract documents, and technical material.
+ **Microsoft Office Proficiency** – Basic to intermediate ability with Word, Excel, Outlook, and PowerPoint for document drafting, spreadsheets, and communications.
+ **Communication Skills** – Strong verbal and written communication; able to interact professionally with colleagues, managers, and external partners.
+ **Work Ethic & Mindset** – Demonstrated reliability, willingness to learn, and the ability to stay focused on tasks in a deadline-driven environment.
**Preferred:**
+ 1–5 years of experience in procurement and/or federal government contracts administration
+ Experience with FFP, IDIQ, and T&M contracts
+ Familiarity with FAR/DFARS, SBA 8(a), and USACE/NAVFAC-type contracting
+ Solid understanding of procurement file documentation and compliance auditing
+ Strong written/verbal communication and negotiation skills
+ Prior experience with construction or environmental contracting
+ Working knowledge of professional services agreements and service procurements
+ NCMA/ISM/NIGP certifications
**WORK ENVIRONMENT**
+ Position located in Boulder, CO (in-office presence required)
+ Reports to Sr. Contracts & Procurement Manager
+ Occasional overtime may be required to meet deadlines
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