Coordinator Program Support

About Cubic Defence

Cubic Defence is a global provider of advanced training, simulation, and mission support solutions for defence forces worldwide. In Singapore, we work in close partnership with the Singapore Armed Forces to deliver complex, high-value programs that directly support operational readiness and mission success.

The Role

We are seeking a Program Coordinator to support our Program Management team across multiple defence programs. This role is ideal for an organised, proactive professional with strong project coordination experience who enjoys working in a structured, fast-paced environment.

Reporting to Program Managers, you will assist with day-to-day program execution, administration, reporting, and coordination activities, ensuring contractual, schedule, cost, and quality objectives are met.

Key Responsibilities

• Support the administration and execution of programs in accordance with contractual requirements, company policies, and procedures
• Establish and maintain program folders and repositories, ensuring effective document control and tracking
• Assist Program Managers to ensure contracts are delivered efficiently and profitably
• Support program execution to achieve technical performance, cost, and schedule objectives
• Monitor program activities across the full lifecycle, including proposal development, design, procurement, subcontracting, testing, delivery, installation, and acceptance
• Prepare and support monthly status reports, Program Management Review (PMR) materials, and internal briefings
• Provide meeting logistics support, including agenda preparation, minutes, action item tracking, and coordination of attendees
• Track and monitor Action Items (AIs) and support their timely closure
• Support early or on-time delivery of all required program documentation (e.g. CDRLs)
• Perform financial management support tasks, including invoice generation, SAP administration, and preparation of cost estimation inputs
• Assist with risk management reporting and escalation of issues to Program Management with sufficient lead time
• Support proposal development activities, including Statements of Work (SOWs), specifications, subcontract coordination, and responses to Requests for Proposal (RFPs)
• Coordinate with cross-functional teams to gather inputs and ensure timely and high-quality proposal submissions

General Responsibilities

• Comply with Cubic's Quality Management System
• Adhere to Cubic Occupational Health, Safety and Environment policies and procedures
• Maintain security in accordance with established organisational policies
• Comply with Cubic Human Resources procedures
• Perform other reasonable duties as required

About You

Qualifications (Essential):

• Certificate or Diploma in Project Management or a related discipline, or equivalent practical experience

Skills, Experience & Knowledge (Essential):

• 4–6 years' experience in project administration or coordination roles
• Experience with demand management and schedule management
• Working knowledge of SAP
• Strong understanding of project management processes and tools
• Proficient user of SharePoint, MS Project, and the Microsoft Office suite (Word, Excel, PowerPoint, etc.)

Personal Qualities:

• Excellent written and verbal communication skills
• Confident facilitator able to liaise with internal and external stakeholders
• Enthusiastic and collaborative team player
• Proactive, reliable, and delivery-focused
• Strong willingness to learn with a continuous improvement mindset
• Flexible to occasionally work outside normal business hours to support critical program activities

Conditions of Employment

• Successful completion of a National Police Check

Why Join Cubic Defence?

• Work on meaningful defence programs that make a real-world impact
• Be part of a professional, supportive, and high-performing team
• Gain exposure to complex, end-to-end program lifecycles
• Opportunities for learning and development within a global defence organisation