Deputy Manager – Inventory

The Deputy Manager – Inventory is responsible for effective inventory control, GRN processing, billing coordination, vendor follow-up, return management, monitoring short-expiry and non-moving items, and ensuring accurate stock records across all units.

Key Responsibilities

• Manage and control overall inventory
• Ensure accurate stock records and system updates
• Verify and process GRN (Goods Receipt Notes)
• Coordinate billing and ensure billing accuracy
• Monitor and manage short-expiry items
• Identify and prepare non-moving stock lists
• Coordinate with vendors and maintain vendor relationships
• Prepare, update, and maintain return lists
• Follow up with vendors for returns and obtain credit notes
• Ensure timely receipt and posting of credit notes
• Follow up with all units regarding stock, returns, and discrepancies
• Reduce inventory losses, damages, and wastage
• Coordinate with purchase, warehouse, and accounts teams
• Prepare inventory, return, and credit note reports
• Support audits and compliance requirements

Responsibilities

• Inventory management and control
• Vendor coordination and return management
• GRN and billing accuracy
• Short-expiry and non-moving stock control
• Inter-unit coordination
• Reporting and compliance

Qualifications

• Bachelor’s degree in Commerce / Business Administration / Supply Chain / Logistics or equivalent
• Diploma or certification in Inventory / Stores / Materials Management (preferred)
• Minimum 3–5 years of experience in inventory, stores, or warehouse management
• Hands-on experience with GRN processing, billing coordination, and vendor returns
• Experience in handling short-expiry and non-moving inventory
• Knowledge of credit notes, vendor follow-ups, and inter-unit coordination
• Working knowledge of ERP / inventory management systems
• Good understanding of audit, compliance, and documentation procedures
• Proficiency in MS Excel and basic reporting tools

Required Skills

• Strong inventory and vendor management skills
• Follow-up and coordination ability
• Attention to detail
• Reporting and documentation skills
• ERP / inventory system knowledge

Preferred Skills

• Experience in handling short-expiry and non-moving inventory
• Knowledge of credit notes, vendor follow-ups, and inter-unit coordination