Document Control Administrator

DOCUMENT CONTROL ADMINISTRATOR:


Looking for someone with Doc Control and/or QC experience—someone with a good attitude and drive. The ideal candidate should be confident with computer skills, able to read through procedures, and hit the ground running with guidance and training. Please focus on candidates who are quick learners, self starters, and confident in their work.


 The team offers strong guidance and mentorship, but the person in this role needs to be receptive, take notes, and be willing to look for answers and ask questions without needing prompting at every step. This person also needs to be confident in writing emails and communicating with clients and other members of the team.


General Summary:


In accordance with the goals and initiatives set forth by the Company, Engineering Department and/or the Document Control Group;the Document Control Administrator will be responsible for guaranteeing documentation is methodically organized and aligned with document management procedure and process.


Principle Duties & Responsibilities:


The Document Control Administrator will work under the direction of the Document Control Supervisor or their designate to support the following project functions:


·         Maintain control of documentation related to engineering and manufacturing documentation


·         Generate Bill of Material (BOM)


·         Pull vendor documents from the BOM


·         Update vendor folder with revised documentation as needed


·         Receive documentation from Quality and prepare for upload


·         Scan and upload all QC documents in company Document Management System


·         Build Electronic Data books for ECC projects as assigned


·         Print, assemble and ship project Quality manuals as needed


·         Manage the QC mailbox and file incoming documents to project folder


·         Process incoming and outgoing documentation


·         Build relationships with Internal Stakeholders


·         Provide project support to PDC’s as needed


·         Prepare and manage documentation for off-site storage


·         Perform various administrative tasks


·         Duties also may include providing support to the receptionist


·         Train new hires as needed


·         Model and champion core values


·         Adhere to and promote HSE policy


Qualifications:


Education

• High School Diploma or GED


• Two year associates degree in business or related field preferred

 Previous Assignments:

• At least 2-4 years’experience in document control support preferred


• Exposure to the oil & gas industry would be preferred


• Experience with multiple document management systems preferred


• Advance knowledge of Microsoft Office


• Excellent verbal and written communication skills


• Experienced with working in fast-paced environments demanding strong organizational, technical, and interpersonal skills


• Time management skills including multi-tasking competing priorities as needed


•  Demonstrated self-motivation and ethical behavior


• Willing to continuously and proactively collaborate, share, and seek guidance through open dialogue


• Having a positive attitude, a desire to learn and be challenged

Working Conditions:


Fast-paced general office environment. Many tasks have high degrees of time sensitivity.