Job Description

Job Summary

The Document Control Specialist is responsible for electronically distributing documents to users and ensures that all users possess the correct versions of documents. This is a position will be on a contract (1099) to begin, with potential for this to be a perm position.

Job Duties/Responsibilities 

  • Follow established procedures and distribution lists to distribute documents to users by using the current in house EDMS system and any Client EDMS system as needed.
  • Must be able to follow project index and compile electronic version of final project data books.
  • Operates various types of printing equipment to reproduce documents into hard copies of final data books if required.
  • Reviews documents to ensure reproduction quality.
  • Run weekly reports out of the EDMS system for Project Managers per project. 
  • Attend any required project Kick Off Meetings.
  • Manages document logs to track document status and other clerical records for document control center.
  • Must be highly adaptable to changing project requirements. You will be assigned to multiple projects and will need to manage all the document requirements for each.
  • Assists the Document Control team by prioritizing daily work and reviewing the document control man hour budget.
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.
  • Performs other duties as assigned.

    • Education

  • High school diploma or equivalent required.

    • Work Experience

  • 2 years of related experience highly preferred.

    • Required Skills/Abilities

  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office Suite or related software.
  • Ability to operate various types of document reproduction equipment.
  • Excellent organizational skills and attention to detail.
  • Ability to learn/use multiple EDMS systems (Aconex, Assai, Vendom, Documentum, etc.)
  • Ability to be self-sufficient and work both in a team and solo environments.
  • High work ethic required.

    • QHSE REQUIREMENTS

    Quality

  • Take responsibility for the sustainability of Axens and ensuring quality performance
  • Report any and all quality related issues or non-conformities to your manager 
  • Maintain awareness, proactively participate and support all Axens policies for quality management
  • Assist in the continual improvement of an effective Integrated Management System complying with the requirements of ISO 9001:2015
  • Assist in achieving Site, Department, Regional and Global Quality Management Program goals and objectives. 

    • Health and Safety

  • Take responsibility for the health and safety of self and others 
  • Report any and all health and safety incidents to your manager 
  • Maintain awareness, proactively participate and support all Axens policies and objectives regarding health and safety 
  • Assist in the continual improvement of an effective Integrated Management System complying with the requirements of ISO 45001:2018
  • Assist in achieving Site, Departmental, Regional and Global Health and Safety goals and objectives 

    • Environmental:

  • Take responsibility for the sustainability of Axens and protecting the environment
  • Report any and all environmental concerns or incidents to your manager 
  • Maintain awareness, proactively participate and support all Axens policies regarding environmental protection
  • Assist in the continual improvement of an effective Integrated Management System complying with the requirements of ISO 14001:2015
  • Assist in achieving Site, Departmental, Regional and Global Environmental Management Program goals and objectives 

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