Job Description

Document Controller -266317

About the role:

UGL are seeking an experienced Document Controller to join our team on an ongoing basis working on a major Oil & Gas project.

Commencing ASAP, you will be working a 5/2 roster within Perth CBD, point of hire is Perth, WA.

Key Responsibilities:

  • Update and maintain the Technical Query Registers.

  • Develop and maintain project-specific document numbering and naming procedures aligned with UGL and client requirements.

  • Manage a correspondence register to track incoming and outgoing project communication.

  • Ensure the timely transmission and receipt of contract document deliverables, including numbering and stamping.

  • Utilize the UGL and client document management system for document deposit and retrieval in accordance with project protocols.

  • Maintain the project's document storage folder structure to meet project requirements.

  • Ensure accurate delivery of all daily, weekly, and monthly reports to clients in the required format.

  • Analyze and report discrepancies between planned and actual document deliverables progress, highlighting areas of concern.

  • Assist in auditing project management systems to ensure compliance with documentation standards.

  • Support quality assurance efforts by organizing, retaining, and preserving all quality documents.

  • Work closely with Work Pack Engineers to compile project Work Packs that meet client and project standards.

  • Perform other document management-related tasks as directed by functional leads or managers.

    • About you:

  • Proven experience in a Document Controller role, ideally within the Oil & Gas construction sector as a main contractor performing SMP and/or E&I scope.

  • Strong understanding of document control process, standards, systems and processes

  • Ability to work in a fast-paced, high-pressure environment.

    • What we offer:

  • Permanent position on an ongoing 5/2 Roster

  • Competitive remuneration package

  • Pathways for you to succeed and the space for you to carve your own journey

  • A culture that values diversity and innovation, evolving with market changes and new technologies

    • What makes you right for UGL:

  • Genuine concern for safety

  • Ability to provide a safe, supportive and positive workplace

  • Capacity to flourish in a high-performance environment

  • An innovative mindset and a willingness to challenge the norm

  • A belief that success and value are driven by real teams where everyone has a role to play

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