Document Controller

Document Controller

Responsibilities

1.The Document Controller (DC) is responsible for maintaining an effective correspondence control and filing system. The DC shall ensure an effective system exists making certain correspondence is collected, registered (or indexed), distributed, filed, stored, is accessible and maintained within company archives.

2.All Project correspondence shall be channeled through the DC. Correspondence shall include Mail, via the national post system or by courier, facsimile (faxes) and electronic media (e-mail), and shall include incoming and outgoing correspondence to include internal Project delivery methods. The DC shall check the integrity of the documents, to ensure that they are legible, aligned correctly and is of acceptable contrast such that the complete document(s) can be read. Unsatisfactory documents shall be rejected and new copies requested from the sender.

3.Incoming correspondence is sort...