Job Description

Role Definition

Aventa is looking for a Document Controller for one of its clients.

Your main tasks will include :

  • Provide document control services to the projects - document handling process, quality control, archiving and distribution of project documentation according to the client's standard and contractual requirements
  • Ensure that document control requirements are addressed during lifetime of the project

    • Overall responsible for the document handling process in the project, quality control, distribution, and archiving of project documentation (client suppliers and sub-contractor documentation including incoming comments and documentation) – in accordance with:

  • Contract obligations
  • Clients expectations
  • Internal procedures 

    • Specific responsibility:

  • Familiarize with the Contract requirements - understand and ensure implementation
  • Establish the project in the Client Document Handling System as part of project establishment
  • Establish and facilitate the document handling process within the project team - support with training and clear communication
  • Establish, follow-up, and update project registers as required
  • Ensure that the document handling processes towards clients, sub-contractors, and suppliers are compliant and supporting obligations and requirements. Establish a good working relationship at the beginning of a project and ensure that it is maintained throughout the life cycle
  • Present requirement and perform training of sub-contractors’ and suppliers’ document controller functions
  • Perform training for project team members in document handling systems
  • Co-ordinate document control services as required within a geographically spread team, in accordance with client procedures
  • Support and contribute to improvements / changes within the organization - report status and deviations

    • Additional tasks as required - typically performed as additional responsibility or required by contract:

  • Address document control requirements in tenders by providing clarifications on RFQ documentation
  • Interface documentation handlingo Manage Life Cycle Information (LCI)
  • EDM system support
  • General documentation and project execution support
  • Internal projects and specific project tasks

    • Qualification

  • Relevant education and/or relevant experience
  • Advance user of Electronic Document Management systems
  • Advanced user of Word, Adobe Acrobat and Outlook, basics in Excel, Powerpoint.
  • Written and oral presentation skills, both English and German
  • Personal skills and values: proactive, reliable, committed to excellence, competent, good communicator within the team and towards other stakeholders, pro-active, take responsibility, team player, ability to work under pressure

    • Conditions

    Remote working may be possible. Some travels on Site in the North of Germany to be considered at least once a month.

    Others informations

    Start date : ASAP

    Duration : Long-term opportunity

    Type of contract: Permanent or Contractor

    Seniority level : Senior Engineer, Lead Engineer, Project Engineer, Interface Engineer, Technical Manager, Designer, Package engineer

    Type of project : OffSHORE WIND Farm , Power plant , Onshore O&G plant , Offshore Power Cable & optical fiber , Onshore Power Cable

    Countries : Germany

    Location : Hannover

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