Job Description

What you can expect

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  • The Document Controller is responsible for managing the creation, approval, distribution, and maintenance of documents within the project organization. This includes ensuring that all project-related documents are properly managed and controlled throughout the project lifecycle using the applicable Document Control Systems and processes.
  • Creates internal and supplier records as required and prepares documents for transmittal to suppliers and other stakeholders according to project specific procedures
  • Maintains information in project Electronic Document Management System (EDMS)
  • Creates and maintains document numbers in the project’s Master Document Register (MDR) including supplier’s numbers (doc. ID).
  • Analyzes and controls all technical documentation related to department and project activities within contractual requirements and Company procedures (including confidentiality levels)
  • Generates reports that could include: Late Reports for document reviews and approvals, Status Reports, Open Reports and others as required and addresses identified problems.
  • Follow document control procedure in transmitting and receiving documents.
  • Generates and maintains the project’s documents distribution matrix
  • Generates and maintains the MDR for project team use and conciliation with suppliers
  • Handles and registers all outgoing and incoming transmittals according to project document control procedure
  • Reviews document and transmittal quality according to check list for document control.
  • Suggests improvements to increase efficiency and improve communication of departmental and functional information.
  • May handle confidential or sensitive information or issues.
  • Keeps well-informed or latest trends and technology related Document Control functions
  • Identifies and suggests ways to improve the efficiency and effectiveness of the function.
    • What we expect What we expect What we expect
  • University degree or other relevant education.
  • 3+ years relevant document control experience, preferably with both operators and contractors
  • Experience with Pims is preferred
  • Experience with Mexican field development projects is preferred
  • Omega Pims
  • Microsoft Office
  • Sharepoint
  • Self-motivated
  • Excellent communication and cooperation skills
  • Ability to multitask and prioritize in a high tempo environment.
  • Trust, care, open-minded and brave. Result-oriented with a balanced focus on: HSEQ – Production – Cost awareness - People
  • Self-motivated
  • Advanced proficiency in English (written and spoken).
    • We offer We offer We offer (external)
  • Responsibility from day one in a challenging and multidisciplinary working environment.
  •  Networking and familiarization within the company.
  • Work & life service which provides advice and supports in all matters affecting work, life, family and health.
  • Global career opportunities and attractive remuneration packages. · Provide advice and guidance on HSEQ values, policies and procedures thus fostering consistency and a common approach to where it adds value.
  • Diversity and Inclusion are core elements of our people and organizational culture. We believe that people diverse – including and not limited to gender, ethnicity, age, sexual orientation, religious belief, nationality, social background, disability and thinking style – enrich our lives and strengthen our business. Above all, we welcome and consider applications from all qualified candidates as we champion a culture of belonging that provides fair and equal opportunities for all.

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