Document Controller & Team Assistant

Position: Document Controller & Team Assistant

Location: San Jose del Cabo, BCS, Mexico

Type: Full Time (Office)

About Rockwater Homes

Rockwater Homes is an owner’s representative firm specialising in the design and delivery of ultra-luxury residences and hospitality projects across Baja California Sur. We work with world-class architects, interior designers, and contractors to create legacy-quality residences.

ROLE OVERVIEW

Rockwater is seeking a highly organised, detail-oriented Document Controller & Team Assistant to support projects within Rockwater Homes, ensuring robust document control, clear communication, and effective day-to-day team support. The role works closely with Project Managers, Directors, consultants, and contractors and suits a proactive, methodical professional who values governance, accuracy, and accountability in complex construction projects.

KEY RESPONSIBILITIES

Document Control & Systems:

•⁠ ⁠Manage all project documentation across design, procurement, and construction phases using Procore and company systems

•⁠ ⁠Implement and maintain document control procedures, including version control, naming conventions, and approval workflows

•⁠ ⁠Control the issue and receipt of drawings, specifications, reports, contracts, RFIs, submittals, and site instructions

•⁠ ⁠Maintain accurate document registers and trackers to ensure information is current, complete, and approved

•⁠ ⁠Ensure timely distribution of documentation to internal teams, consultants, contractors, and clients

•⁠ ⁠Archive and prepare documentation for project handover and close-out

Reporting & Coordination:

•⁠ ⁠Track outstanding information, approvals, and actions, proactively following up to avoid delays

•⁠ ⁠Coordinate document flow between consultants, cost managers, contractors, and site teams

•⁠ ⁠Assist with meeting coordination, including agendas, minutes, and action logs

Team & Administrative Support:

•⁠ ⁠Provide day-to-day administrative support to ownership

•⁠ ⁠Coordinate meetings, schedules, and general office administration

Candidate:

•⁠ ⁠3–6+ years of experience in document control, project administration, or team assistant roles, within construction or real estate development

•⁠ ⁠Strong proficiency with Procore 

•⁠ ⁠Excellent organisational skills with exceptional attention to detail

•⁠ ⁠Strong written and verbal communication skills in English and Spanish

•⁠ ⁠High level of professionalism, discretion, and reliability

•⁠ ⁠Comfortable working across multiple projects in a fast-paced environment

•⁠ ⁠Strong proficiency in Microsoft Office (Excel, Word, Outlook); experience with reporting tools is an advantage

•⁠ ⁠Local experience in Baja California Sur construction market is preferred