Documentation specialist

Job Summary:
We're seeking a Documentation Specialist to manage and process documentation for students applying to Study MBBS in Vietnam
Key Responsibilities:
- Collect and review student documents, ensuring accuracy and completeness
- Required documents include academic records, identity proofs, and other supporting documents
- Coordinate with universities, embassies, and agents for document verification
- Maintain accurate records and track document status
- Manage and store documents securely with passwords, maintaining digital and hard copies
- Ensure accuracy, security, and compliance with organizational standards
- Implement a filing process for smooth document management
- Obtain permission from higher authority and get update from accounts department before uploading documents
- Upload documents as per organizational policy after review and approval from accounts manager
- Submit daily reports to Managing Director of Aieraa Overseas Studies on document upload and categorization status
- Provide day-to-day support and updates on documentation process
- Ensure documents are uploaded and categorized correctly for each university
Reporting Requirements:
- Daily report to Managing Director of Aieraa Overseas Studies
- Number of documents uploaded
- Documents categorized by university
- Status of document verification
Requirements:
- Minimum 3 years of experience in documentation, specifically in college and university document upload and management
- Fluent in English and Tamil (other languages are an added advantage)
- Attention to detail and organizational skills
- Proficiency in MS Office