Job Description

This register has been established to fill Executive Assistant vacancies across the Treasury and will be used to fill the following roles:

  • Current ongoing APS employees - Ongoing and temporary transfer opportunities may be offered, under section 26 of the Public Service Act 1999.
  • Non-APS employees and those that do not hold an ongoing role within the APS - Non-ongoing opportunities may be offered with an initial engagement of up to 12 months, plus one extension of up to 6 months (totalling a maximum contract period of 18 months).

    • To be considered you must:

  • be a current APS employee (ongoing or non-ongoing) at the time of applying
  • be an Australian Citizen at the register closing date; and
  • have a minimum Baseline security clearance (either current or previously)

    • Flexible working arrangements (such as remote work, part time work) will be considered on an individual basis, based on the operational requirement of the role and individual preferences.

    About the roles

    We are seeking high performing candidates to join our Executive Assistant (EA) team at the APS4 and APS5 classifications. We are looking to fill various vacancies at both the APS 4 and APS 5 classification within the Department.

    As an employee of Treasury, you will be part of an inclusive and diverse work environment. You will have opportunities to develop professional and personal skills, be supported by a range of employee networks and receive a generous employment conditions including a competitive base salary.

    Experience as an Executive Assistant is not required. If you have the following characteristics - we would like to hear from you!

    Ideally you will be a motivated self-starter with initiative, high level organisational skills and strong attention to detail. Your people skills will be strong and your can-do attitude, planning and organisational skills and ability to manage workloads including competing priorities will come naturally to you.

    Key duties: 

  • manage, coordinate and prioritise the workflow of the office to ensure priorities and deadlines are met including diary management, email and telephone enquiries and routine correspondence including emails
  • schedule meetings and forward planning (including management of competing priorities) including the collation and completion of meeting papers
  • booking of venues for meetings and organising travel and accommodation, logistical support, and catering as required
  • provide secretariat support including agendas and meeting minutes and maintain information resources e.g. procedures, processes, documents and planning tools within your work area to foster and support the division’s goals and objectives
  • maintain confidentiality and model ethical behaviour and practices consistent with the APS Code of Conduct and APS Values
  • Financial management including accounts processing, support project and research work or analysis and undertake other administration and coordination tasks as required and
  • manage records and use systems including Microsoft Office, PDMS, Tech1 and other tools and share information and knowledge across the Executive Assistant network.

    • At the APS4 level you will manage the office and diaries of at least one SES Band 1.

    At the APS5 level you will manage the office and diary of an SES Band 2 (or equivalent) and mentor and support new and junior staff members and assist Senior Executive Assistants when required.

    If this sounds like an opportunity you are interested in, register your interest now!

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