Job Description

POSITION OBJECTIVE

Under the supervision of the Director of Engineering, the Administrative Assistant performs accounting procedures, creates and maintains files, enters data, order supplies, schedules appointments, and provides guidance to callers. Maintains and contributes to a positive work environment.

ESSENTIAL JOB FUNCTIONS

  • The Administrative Assistant will be the principal user of the Computerized Maintenance Management Software (CMMS) by entering and tracking work orders, printing preventive maintenance (PM) schedules, maintaining equipment record database, and purchasing and tracking inventory. 
  • Prepares departmental payroll; maintains staff training records, manuals, and personnel files; and records the minutes of staff meetings. 
  • The Administrative Assistant is responsible for Nuvola, purchase orders, vendor paperwork, filing, invoicing and project tracking. 
  •  Maintains organized records of equi...

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