Event Coordination Specialist

Core Responsibilities:

• Collaborate cross-functionally to understand objectives, preferences, and budget constraints. Collaborate across SBUs and other teams, especially the Sales and Marketing to drive events for Commercial as well as BuzzWorks businesses.
• Aid brand marketing efforts for BuzzWorks and Commercial businesses, by driving any events, sponsorships, event collabs and initiatives.
• Develop comprehensive event proposals, across commercial assets/commercial portfolio, including budgets, timelines, and creative concepts, tailored to meet client needs and expectations.
• Plan and execute a variety of events, including engagement activities, conferences, launches, and social gatherings, from concept to completion.
• Coordinate all aspects of event logistics, including but not restricting to venue selection, F&B requirements, audiovisual equipment, tech support, transportation and accommodations.
• Manage event management agencies, create new vendor relationships and negotiate contracts to ensure quality services within budgetary constraints. Coordinate with agencies to work on creatives/collaterals for event marketing.
• Oversee event setup, execution, and breakdown, ensuring seamless operations and exceptional client experiences.
• As the primary point of contact for events related job tasks, taking the lead on providing regular updates to the team and addressing any concerns or requests promptly.
• Implement innovative strategies to enhance client engagement and satisfaction, such as interactive activities, networking opportunities, and personalized experiences.
• Conduct post-event evaluations to assess client satisfaction, gather feedback, and identify areas for improvement.
• Stay current on industry trends, best practices, and emerging technologies to continually enhance event offerings and drive client engagement.
• Strategize and execute partnerships with various brands/events to drive events across campuses/outside campuses or drive tenant experiences via these brands and partnerships.

Qualifications:

• Up to 7+ years of work experience in event management
• Good communication skills (verbal and written)
• Bachelor's degree in hospitality management, marketing, communications, or a related field.
• Proven experience in event management, with a track record of successful client engagement and satisfaction.
• Proficiency in event planning software and tools, such as event management platforms, project management software, and CRM systems.
• Certification in event planning or hospitality management is a plus.

Good to have:

• Excellent interpersonal skills, with the ability to build rapport with clients, vendors, and team members.
• Strong organizational skills and attention to detail, with the ability to manage multiple projects simultaneously under tight deadlines.
• Creative problem-solving abilities and a proactive approach to resolving issues and mitigating risks.
• Flexibility to work during evenings, weekends, and travel as needed to oversee events onsite.
• Out of the box thinking, proactiveness in proposing new ideas, creative thinking.