Event Manager

Job Title: Event Manager - University Events

Department : Events and Outreach

Location : Gurugram

Reports To : Dean of Student Affairs/Director of Events

Job Summary:

The Event Manager will be responsible for planning, organizing, and executing university events, including case competitions, conclaves, guest lectures, workshops, cultural festivals, and other academic and co-curricular activities. The individual will collaborate with various departments, ensure smooth execution of events, and uphold the university's reputation by delivering high-quality experiences for students, faculty, and external stakeholders.

Key Responsibilities:

The Event Manager will be responsible for end-to-end planning and execution of university events, including:

• Plan and execute university-wide, DSW, ELC, cultural, academic, and promotional events .
• Coordinate with all schools, clubs, and societies for event planning and execution.
• Organize one mega inter-school university event annually .
• Prepare and manage the annual university event calendar .
• Organize and coordinate workshops, seminars, and guest lectures under various schools.
• Ensure complete coverage of activities conducted by clubs and societies under DSW.
• Provide event-related content to the Social Media and Branding teams for promotions and post-event visibility.
• Coordinate celebrity engagements, movie promotions, sponsorships, and large-scale events .
• Plan and execute Induction and Fresher's Programs , ensuring a smooth onboarding experience for students.
• Organize cultural festivals, inter- and intra-university competitions, and talent showcases .
• Plan and execute sports events in coordination with sports committees, coaches, and external agencies.
• Design and conduct skill development and grooming workshops with industry professionals.
• Coordinate Farewell and Convocation ceremonies , ensuring protocol adherence and smooth execution.
• Manage vendor coordination, logistics, on-ground execution , and post-event documentation .
• Ensure compliance with branding guidelines, safety norms, and institutional policies for all events.

Key Qualifications:

Education :

• Bachelor's degree in Event Management, Hospitality, Business Administration, or a related field.
• A Master's degree is a plus.

Experience :

• 3+ years of experience in event management, preferably in an educational institutionor corporate environment.
• Experience in organizing academic and co-curricular activities like case competitions or professional conclaves.

Skills :

• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Proficiency in event management software and tools.
• Ability to work under pressure and meet tight deadlines.
• Budgeting and cost management skills.

Personality Traits :

• Creative thinker with attention to detail.
• Team player with leadership qualities.
• Proactive problem-solver with a can-do attitude.