Job Description
Events Coordinator
Page Details
Location: Remote
Department: Product
Employment Type: Full-Time
Minimum Experience: Entry-level
Compensation: $k-$k plus benefits
About Pavilion
Pavilion is a premier global professional membership organization dedicated to the advancement and professional development of its members through executive education, peer-to-peer learning, robust training programs, and exclusive certification opportunities. Since our inception in , we have grown to over , members worldwide, ranging from executive-level leaders to rising stars within go-to-market (GTM) organizations.
Position Overview
We are seeking a highly organized, detail-oriented Events Coordinator to join our Programs team. This individual will play a central role in planning and executing Pavilion’s global event experiences — focusing on our signature Operator Dinners plus other community gatherings throughout the year.
The ideal candidate thrives in a fast-paced environment, excels at managing logistics and stakeholder communications, and takes pride in delivering seamless, high-quality experiences that reflect Pavilion’s brand. This role will manage multiple concurrent events, coordinating all aspects from venue sourcing and communications to sponsor fulfillment and post-event reporting.
Key Responsibilities
Event Planning & Execution
Coordinate end-to-end logistics for Pavilion events, including venue sourcing, contracting, and scheduling.Manage the operational workflow for recurring events, including creation of event pages, attendee tracking, and communication timelines.Oversee menu planning, seating arrangements, and dietary accommodations in collaboration with venues.Ensure all event details are accurately documented in Pavilion’s systems (HubSpot, Hivebrite, Make, Slack automations, etc.).Support sponsor deliverables, including brand visibility, attendee introductions, and post-event reporting. Attendee & Partner Communications
Manage attendee outreach and communication cycles — including invitations, acceptances, reminders, and post-event follow-ups.Coordinate prep calls, email campaigns, and host communications to ensure alignment across all stakeholders.Maintain professionalism and attention to detail in all external correspondence, ensuring every event reflects Pavilion’s tone and quality standards. Post-Event & Reporting
Update attendance, no-show, and feedback data in internal systems.Send attendee recap and survey communications.Track and report on event metrics, budget adherence, and sponsor fulfillment outcomes.Identify and recommend process improvements to increase efficiency as event volume scales. Qualifications & Experience
– years of experience in event coordination, project management, or operations (BB or membership/community-based experience preferred).Proven ability to manage multiple projects simultaneously with precision and consistency.Strong organizational and time-management skills.Excellent communication and relationship management abilities.Familiarity with CRM and event management tools (, HubSpot, Hivebrite, Asana, Make, Slack automations).Ability to work cross-functionally in a fast-moving, global, and remote environment.Bachelor’s degree or equivalent experience preferred. Key Competencies
Project Management: Able to plan, prioritize, and execute complex logistical workflows.Operational Excellence: Focused on scalable systems and process consistency.Communication: Professional, concise, and relationship-oriented with both members and partners.Ownership: Proactive and accountable for timelines, outcomes, and stakeholder expectations.Customer Experience: Dedicated to creating seamless, polished experiences for executive-level attendees.
Why Join Pavilion
You’ll be part of a mission-driven organization that connects and empowers the next generation of business leaders. Pavilion offers a collaborative, growth-oriented environment with opportunities to take ownership, innovate in event operations, and contribute directly to the experiences that define our community.
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