Executive Administration

Greetings From Prochant India Pvt Ltd

We are hiring for Senior Admin Executive We are seeking a versatile and proactive Administrative Executive with knowledge of compliances, building infrastructures, HVAC (Heating, Ventilation, and Air Conditioning) , Fire alarm systems, and Electricals, Facility , Asset and Vendor Management. The ideal candidate will oversee various administrative functions while ensuring compliance with building regulations and safety standards.

Roles and Responsibilities:

• Ensure maintenance and upkeep of all facilities, including buildings, equipment, and utilities.
• Conduct regular inspections, identify maintenance needs, and coordinate repairs or replacements.
• Enforce health and safety standards to create a safe work environment.
• Oversee housekeeping staff and ensure cleanliness and tidiness of the office premises.
• Coordinate cleaning schedules and ensure compliance with hygiene standards.
• Handle incoming calls, emails, and correspondence, directing them to appropriate departments or individuals.
• Evaluate vendors based on performance, quality, and cost-effectiveness.
• Negotiate contracts and agreements with vendors to ensure favourable terms.
• Coordinate travel arrangements for employees, including flight bookings, hotel accommodations, and transportation.
• Monitor SLAs with vendors and service providers to ensure compliance.
• Address any issues or discrepancies in SLAs and work towards resolution.
• Maintain records of company assets and equipment, track usage, and conduct regular audits.
• Assist in procurement of new assets as needed.
• Procure office supplies, equipment, and services as required.
• Manage inventory levels and conduct audits to ensure adequate stock levels.
• Handle incoming tickets or requests from employees and stakeholders, ensuring timely resolution.
• Arrange catering services for meetings, events, and employee meals.
• Collect feedback on food quality and service and make necessary adjustments.
• Oversee the management of Management Information Systems (MIS) to ensure accurate and timely reporting of data.
• Generate reports and analyze data to provide insights for decision-making and process improvement.
• Facilitate onboarding process for new employees, includes printing ID Card, Access Card, conducting orientations, and coordinating with relevant departments.
• Manage offboarding process for departing employees, including exits, asset retrieval, and clearance procedures.

Key Competencies

• Deep and thorough understanding of Prochant policies and procedures.
• Exceptional verbal, interpersonal, and written communication skills
• Organized, detail-oriented and self-motivated.
• Ability to juggle multiple responsibilities.
• Professional presentation skills and confidence when speaking.
• Exceptional problem-solving skills to analyze issues and identify potential liabilities.
• Strong leadership skills to promote personal and professional development and teamwork.
• Ability to maintain strong professional relationships with internal teams and management.
• Consistent demonstration of a professional, positive attitude.
• A strong, working understanding of computers and an ability to self-troubleshoot simple issues.

Preferred Candidate:

• Education: Any Degree
• Minimum 3 to 5 years of experience relevant to Administration (Corporate experience)

Benefits:

Salary & Appraisal - Best in Industry

Excellent learning platform with great opportunity to build career with Prochant

Dinner for Night Shift

Only 5 days working (Monday to Friday)

No of openings : 2

Mode Of Interview : In- Person/ Teams

Contact Details: Harini P

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