Executive Administrative Assistant

If you are a proactive, highly organized professional, looking for a fast-paced organization to work with, our CEO is in need of an Executive Administrative Assistant.

A confidential scheduler, managing documents, recording meeting minutes, replying to clients and senior managers will make up a portion of your job description.

Duties

The duties required, but not limited to:

• Manage and protect the executive calendar (Scheduling, rescheduling, reminders and meeting preparations)
• Coordinate site visits, client calls
• Client correspondence (drafting response(s) as needed)
• Prepare documents such as proposals, invoices, contracts, letters, meeting notes.
• Organize digital files and help to improve internal systems (Google tasks, Trello, Asana, ClickUp, Procore)
• Track expenses, receipts, job folders, purchase orders
• Communicate with Clients, suppliers, subcontractors and vendors to confirm d...