Executive Administrative Assistant

Executive Administrative Assistant

Mad Plastic is a small, founder-led Portuguese company working at the intersection of
design, engineering, and sustainability
. We are currently two founders (Material Engineer and Industrial Designer) and are looking for a reliable, organized, and proactive Executive Administrative Assistant to support us with operational and administrative tasks.

This role is ideal for someone who enjoys bringing structure to creative environments and wants to be a key support person in a growing startup.

Key Responsibilities

Finance & Administration

• Financial tracking, P&L, cashflow, etc.
• Financial projections.
• Collect, scan, and organize receipts by date
• Maintain reconciliation spreadsheets
• Prepare and send client invoices and follow up when needed
• Make online payments and manage recurring expenses
• Support salary payments and payment schedules
• Liaise wit...