Executive Assistant and Office Manager

An established business consulting company is seeking an Executive Assistant/Office Manager to provide high-level administrative support and help drive operational excellence. The ideal candidate is a proactive, detail-oriented professional with exceptional organizational and communication skills and a strong sense of urgency.


Salary: $100,000-$110,000

Discretionary annual bonus

Location: Houston, TX – Downtown/Galleria

Type of Position: Direct Hire

Benefits: health care stipend, IRA with match, PTO



Responsibilities:

Provide comprehensive professional and personal support to the CEO.

Prepare for meetings and events, including finalizing materials and taking detailed notes.

Schedule, confirm, and manage appointments across multiple time zones.

Coordinate domestic travel arrangements (flights, accommodations, and transportation) for both professional and personal purposes.

Maintain and update an extensive contact database.

Support the CEO’s involvement in external civic and leadership activities.

Collaborate with the team to create and maintain standard operating procedures (SOPs).

Oversee project management and track tasks using a project management system (PMS).

Ensure efficient filing and office organization.

Create, edit, and format documents and PowerPoint presentations.

Assist with client-facing events.

Manage office operations, including liaison with building management, ordering and cataloging supplies, tracking office equipment, and expense reporting for the team.

Requirements:

At least 7 years of experience supporting senior-level executives.

Office Management experience needed.

Bachelor’s degree preferred.

Ability to work effectively in a small office environment.

Strong client service skills and a professional demeanor.

Excellent organizational and time management abilities.

Proficient in Outlook, Microsoft Word, Excel, and PowerPoint.

Exceptional grammar and communication skills.

Ability to handle confidential information with discretion.

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