Executive Assistant

Position: Executive Assistant

Company: Dabble

Location: Brisbane City, Queensland, Australia

Overview

The Executive Assistant to the CEO is a trusted, proactive, and highly organised partner who plays a critical role in enabling executive effectiveness. This role is responsible for managing the CEO’s calendar, communication flow, executive cadence and strategic priorities, while also acting as a key connector across internal stakeholders and leadership teams.

Operating with discretion, sound judgement and strong business awareness, the Executive Assistant ensures the CEO is consistently well‑prepared, well‑informed and positioned to lead effectively. The role also contributes to broader executive operations by supporting leadership meetings, executive reporting cycles and CEO‑led initiatives. Over time, the position will increasingly act as a thought partner in shaping how executive time, focus and energy are directed across the business.

In addition to supporting the CEO, the role provides high‑level administrative support to the broader Executive team, including diary management, travel coordination and meeting preparation, enabling leaders to operate efficiently and effectively.

Embedded within the People & Culture function, this role works closely with internal partners to support executive communication, internal initiatives and cultural moments across the business.

Primary Location

This role is currently open to all locations within Australia, however candidates based in Melbourne may be preferred.

Responsibilities

• Proactively manage and optimise the CEO’s calendar, meetings, travel and priorities to maximise effectiveness.
• Prepare high‑quality materials for executive meetings, including agendas, briefing notes, presentations and supporting documentation.
• Act as a trusted gatekeeper, managing confidential information and prioritising internal and external communication.
• Support CEO and executive decision‑making through research, concise briefings and regular reporting, including board cycles.
• Manage executive rhythms and cadences, such as leadership meetings, reporting timelines and key forums.
• Provide high‑level diary, travel and meeting support to the broader Executive team.
• Plan, coordinate and minute Executive meetings, ensuring strong documentation and clear follow‑up actions.
• Support cross‑functional initiatives by liaising with senior leaders across the business.
• Assist with preparation and delivery of executive, leadership and strategic events.
• Partner closely with People & Culture to share organisational insights, support internal communications and contribute to cultural initiatives.
• Support CEO‑led and company‑wide events in collaboration with People & Culture.

Skills & Qualifications

• Proven experience as an Executive Assistant or in a similar role supporting a CEO and Executive team in a fast‑paced environment.
• Exceptional organisational skills with the ability to juggle competing priorities and stay calm under pressure.
• Strong written and verbal communication skills, with confidence engaging senior stakeholders.
• High level of discretion and professionalism when handling confidential information.
• Highly proactive and self‑directed, with the ability to anticipate needs and take initiative without instruction.
• Outstanding attention to detail and pride in producing high‑quality work.
• Strong proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel) and modern collaboration tools (e.g. Slack, Trello or similar).
• Comfortable managing executive rhythms, meeting cadences, reporting and special projects.
• Adaptable and resilient, thriving in a dynamic, evolving business.
• Experience in a scaling or high‑growth environment is an advantage.

Are you a Dabbler?

A Dabbler’s attitude is paramount; the right person will be able to learn quickly and adapt to any skill gaps. A Dabbler is always a team player, willing to share and learn from others. Being a remote‑first workplace, collaborative working styles are crucial to empower and grow each individual member (e.g. openness via public channels to problem‑solve or ideate on Slack).

A Dabbler uses their freedom of autonomy to its absolute potential and enjoys contributing to the Dabble community. We hold respect for our peers very highly – there is no such thing as a bad idea. We encourage you to think differently, be brave and strive to always raise the bar. Dabble embraces empowerment of all people at any level of seniority and experience to “own their work” and “talk their book” wherever they can.

A fulfilling life extends beyond work, and we encourage our employees to prioritise self‑care and well‑being. This means taking breaks when needed, setting boundaries, and seeking support when facing challenges. We are committed to creating a safe environment where individuals feel comfortable discussing their well‑being and accessing resources when necessary.

Remuneration

The advertised salary for this position is $90,000 - $110,000 + Super + Benefits.

Seniority level: Not Applicable

Employment type: Other

Job function: Administrative

Industries: Entertainment Providers