Executive Assistant CEO

International Company – Executive Assistant

This opportunity is with a well-established company in the insurance industry, recognized for its robust presence as a large organization. The company is committed to delivering professional services and maintaining high operational standards.

• Demonstrate awareness of the annual departmental business plan to ensure alignment with work activities and support its achievement.
• Organise internal and external meetings, book venues, and make arrangements for equipment and catering to enable meetings to achieve their objectives.
• Maintain departmental filing systems to ensure information is up-to-date, consistent, and easily accessible to the team.
• Assist in organising and prioritising the workload of senior management to ensure the best use of time in line with priorities.
• Liaise with external and internal contacts to ascertain their needs and ensure effective communication processes.
• Prepare and submit senior management expenses for payment promptly in line with company policies.
• Acts as a point of reference for others, assisting with queries to share knowledge and develop team capabilities.
• Support senior management in managing and responding to approval requests to ensure compliance with internal policies.
• Organise travel itineraries for senior management in line with requirements and company policies.
• Maintain strong relationships with key internal and external stakeholders to ensure effective communication processes and maximise opportunities for influence.

• Temporary position with a reputable company in the insurance industry.
• Opportunity to work in a large organization based in Madrid.
• A professional and supportive work environment.