Job Description
Role Overview:
We are seeking a dynamic and proactive Executive Assistant to support the CEO in driving strategic and operational efficiency. This role is critical in enhancing the CEO’s effectiveness by managing day-to-day activities, ensuring alignment across departments, and overseeing key initiatives. The ideal candidate is highly organized, detail-oriented, and capable of handling high-level responsibilities with discretion and professionalism.
Key Responsibilities:
1. Executive Support
Manage the CEO’s office to maximize effectiveness and efficiency.
Proactively support the CEO on business tasks including note-taking, summarizing action items, and ensuring timely follow-up.
Coordinate schedules, appointments, meetings, and travel arrangements to drive productivity.
2. Strategic & Operational Alignment
Ensure the CEO’s vision and strategic priorities are communicated and executed across departments.
Facilitate cross-functional collaboration to align team efforts with organizational goals.
Improve existing processes and implement organizational procedures to boost efficiency.
3. Communication & Stakeholder Management
Serve as a communication bridge between the CEO and internal/external stakeholders.
Handle correspondence, prepare presentations, and support outreach efforts.
Maintain strict confidentiality and manage sensitive information with discretion.
4. Project & Program Coordination
Oversee critical projects and programs to ensure timelines, resources, and deliverables are managed effectively.
Lead bid management from RFP receipt to proposal submission, ensuring quality and compliance.
5. Administrative & Contract Support
Support the drafting and processing of customer and partner contracts, including NDAs, new contracts, and amendments.
Ensure contracts follow governance processes and obtain necessary approvals.
6. Business Tools & Process Implementation
Drive the adoption and implementation of key business tools (e.g., sales pipeline tracking, contract management systems, time-sheeting).
Track performance metrics and provide data-driven insights for informed decision-making.
7. Flexibility & Problem Solving
Adapt quickly to shifting priorities and support the CEO in navigating a fast-paced business environment.
Provide strategic input and recommendations based on research and analysis.
Requirements
Proven experience in an executive assistant
Strong project management and organizational skills.
Excellent written and verbal communication.
High degree of professionalism and confidentiality.
Proficiency in Microsoft Office Suite (especially PowerPoint, Excel) and business productivity tools.
Requirements
Requirements Skills and Qualifications: • At least 10 years of experience as Executive Assistant • Strong interpersonal skills and the ability to build relationships with stakeholders. • High proficiency in Windows, including MS Word, EXCEL, and PowerPoint. • Excellent writing, editing, grammatical, organizational, and research skills. • Excellent customer service skills: meeting and exceeding expectations; intuitively understand stakeholders; anticipate needs; provide value. • Ability to work independently and with professional discretion, in fast-paced, demanding environment. • Professional appearance and mannerisms. • Must be good on prioritization, time management, attention to detail, follow through, staying informed with organizational initiatives and priorities. • Managing schedules and people with tact, diplomacy, and poise. Behavioral Skills • Direct and purposeful in all verbal and non-verbal communication • Receptive to and approachable by others in any situation • Ability to prioritize and handle multiple projects at once • Self-motivated, takes initiative. Highly organized and detail oriented• Exhibits versatility and flexibility
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