Executive Assistant (Female)

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Executive Assistant (EA) provides high-level administrative support to senior executives, managing complex schedules, communications, travel, and office logistics, acting as a crucial liaison between the executive, employees, clients, and external partners to ensure efficient workflow and productivity through strong organization, communication, and confidentiality. Key duties involve calendar management, meeting coordination, travel arrangements, report preparation, email/phone screening, and event planning, requiring excellent time management, professionalism, and attention to detail. 

Key Responsibilities

Calendar & Schedule Management: Manage complex calendars, schedule meetings, coordinate appointments, and handle conflicting priorities.

Communication Management: Screen calls, emails, and mail; act as a primary point of contact; draft correspondence.

Travel Logistics: Arrange complex domestic and international travel, accommodations, and itineraries.

Information Management: Maintain organized filing systems, contacts databases, and handle confidential information with discretion.

Meeting & Event Coordination: Organize internal and off-site meetings, prepare agendas, and coordinate event logistics.

Reporting & Presentations: Prepare reports, presentations, and expense reports. 

Essential Skills & Qualifications

Skills: Exceptional organizational, time management, communication (written/verbal), multitasking, problem-solving, and discretion.

Experience: Often requires experience in administrative support, with proficiency in office software.

Education: High school diploma typically required; some roles may prefer a bachelor's degree or relevant certifications (CAP). 

Core Competencies

Proactivity: Anticipate needs and take initiative.

Confidentiality: Maintain strict confidentiality of sensitive information.

Professionalism: Represent the executive and company with high standards.

Adaptability: Remain flexible and calm in a fast-paced environment.