Executive Assistant

Job Description

• Manage and maintain executive calendars, coordinate meetings/conferences, ensure all materials/packages and catering requirements are provided
• Act as the VP’s delegate for email and phone during absences, handle/forward issues, prioritizing for VP’s action upon return
• Develop communications, meeting/conference materials, forms, documents, presentations and spreadsheets for multi-channel needs
• Coordinate all requirements, maintain records for the team; prepare and verify monthly expense claims and invoices, travel and other expenses, supplies, and update vacation and absence for the VPs and their teams
• Organize regular team meetings, employee recognition celebrations, and other team events
• Maintain global distribution list and distribute group-wide communications
• Raise awareness among the team, extend invitations to key business partners, maintain knowledge o...