Executive Assistant II

JOB SUMMARY:

This person will provide seamless execution of tasks, including team management and assistance with correspondence, extensive calendar coordination, meeting preparation, data entry and reporting, payment processing, recordkeeping, and management of special projects, as needed.

PRIMARY RESPONSIBILITIES AND ESSENTIAL FUNCTIONS :

• Interacts daily with senior leaders and their teams.
• Coordinates Leadership Staff Meetings and all department meetings: efficient in securing the venue/meeting room, audiovisual needs, transportation, and catering, as appropriate and coordinate any off-site activities; provides administrative support on-site during meetings; to include meeting agenda, and minutes.
• Manages a complex, changing calendar: using MS Outlook schedules and prioritizes meetings, appointments, ...