Executive Assistant

We are hiring a remote Executive Assistant to the Clinical Director

DSP Health is a leading ABA organization based in San Luis Obispo, CA. We deliver high-quality ABA therapy, social-skills programs, caregiver training, and clinical support for children and families.

We are hiring a highly organized, proactive Executive Assistant to support the Clinical Director. The role is fully remote and requires consistent availability during PST hours.

Key Responsibilities

• Manage the Clinical Director's Google Calendar for all non-clinical commitments (meetings, interviews, provider calls, internal reviews, and admin blocks).
• Coordinate with the Scheduling Team to ensure synergy between clinical schedules and administrative calendar availability.
• Track the Clinical Director's priorities, deadlines, and follow-up items to ensure nothing stalls and updates reach the right teams.
• Support and maintain internal clinic materials - slides, announcements, clinic visuals, and operational documents.
• Assist with marketing tasks, including outreach to referral sources, preparing simple marketing materials, and coordinating communications to providers and partners.
• Monitor email and communication channels; draft replies, flag urgent items, and manage follow-ups.
• Maintain organized digital files, reports, shared folders, and records with accuracy and confidentiality.
• Join virtual meetings, take clear notes, track action items, and communicate updates to leadership and cross-functional teams.
• Project-manage key initiatives, ensuring Directors receive concise, high-level progress updates and teams remain on track with timelines.
• Plan and coordinate staff events, including schedules, logistics, communication, and materials.
• Jump in on day-to-day operational tasks to support overall clinic efficiency and smooth internal operations.

Requirements

• Availability from 8 AM - 5 PM PST.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency with Google Workspace and virtual communication tools.
• Reliable internet and dedicated workspace.

Apply

Send your resume to

Job Type: Full-time

Pay: From $90.00 per hour

Expected hours: 40 per week

Application Question(s):

• Please enter your email address

Education:

• High school or equivalent (Required)

Experience:

• project management: 1 year (Required)
• remote: 1 year (Required)

Language:

• Spanish (Required)
• English (Required)

Work Location: In person