Executive Assistant

This is a high-trust, high-impact role supporting two business owners. The Executive Assistant will act as the organizational hub of the company; managing communication, schedules, follow-ups, and daily administrative flow while proactively identifying ways to improve systems and execution.

Key Responsibilities

• Manage and organize executive inboxes, drafting replies and handling follow-ups.
• Own calendar management including meetings, calls, site visits, and reminders.
• Coordinate travel, meetings, agendas, and documentation.
• Serve as a main point of contact for clients, vendors, and internal team members.
• Screen calls and ensure messages are followed up and documented.
• Track tasks, deadlines, and outstanding actions.
• Support coordination between executives, project managers, and operations.
• Maintain lead and contact tracking systems.
• Anticipate needs, bottlenecks, and operational risks.