Executive Assistant

Executive Assistant (Contractor Role)Schedule: 9 a.m. – 6 p.m. (CDMX Time)Compensation: $2,000 to $2,500 USD Monthly

Why Work With Us?At Strategy Ladders, we help business owners scale their companies by providing actionable strategies and hands-on support. Our ecosystem includes Talent Lab, specializing in staffing and recruitment, and B2BLabs, our growth marketing division. As an Executive Assistant, you'll have the opportunity to support senior leadership, contributing directly to the success of our businesses.

This role is ideal for someone who thrives on problem-solving, excels at managing complex schedules, and brings a high level of organization and resourcefulness. If you're ready to be the backbone of a growing business, we want to hear from you.

Who You'll Support

CEO of Strategy Ladders: Provide support on client strategy initiatives, assist in managing client communications and contracts, coordinate interview schedules, and support staffing operations.

What You'll Do

Calendar and Scheduling Management

• Efficiently manage and prioritize the CEO's schedule.
• Coordinate internal and external meetings, minimizing conflicts and maximizing productivity.
• Handle personal appointments, travel logistics, and event planning as needed.

Communication Management

• Act as a primary point of contact for the CEO, managing email correspondence with professionalism and discretion.
• Draft and respond to emails, ensuring timely and clear communication.
• Liaise with clients, vendors, and partners on behalf of the CEO.

Operational and Administrative Support

• Provide day-to-day operational support for business and personal tasks.
• Manage expense reports, track budgets, and process payments as required.
• Maintain records, prepare reports, and ensure documents are well-organized.

Problem Solving and Resourcefulness

• Take initiative to solve challenges, from navigating scheduling conflicts to tracking down key contacts.
• Research people, companies, and resources to unlock opportunities or solve problems.
• Negotiate refunds or handle service issues when needed — no challenge too big or small.

Strategic Support

• Support the CEO in maintaining alignment across Strategy Ladders' business initiatives.
• Assist in project management, track progress, and follow up on key deliverables.
• Ensure priorities are communicated effectively and progress is maintained across initiatives.

You'll Be a Great Fit If You Have:

• 5+ years of experience as an Executive Assistant, supporting executive leadership.
• Strong email management skills with excellent written communication.
• Proven problem-solving abilities — resourceful, adaptable, and able to think on your feet.
• Exceptional organizational and multitasking skills.
• Experience managing both business and personal tasks with discretion and professionalism.
• Ability to build relationships and engage with individuals from all backgrounds.
• Street smarts and a sharp ability to read situations and respond appropriately.

Tipo de puesto: Tiempo completo

Sueldo: $40, $45,000.00 al mes

Pregunta(s) de postulación:

• Do you have at least 5 years of experience as an Executive Assistant supporting C-level executives?
• Do you have experience managing calendars, coordinating meetings, and handling communications for a single executive or founder?
• Can you share an example of a time you solved a problem or handled a high-pressure situation independently in an executive support role?
• Have you supported an executive in both business and personal tasks (e.g., scheduling personal appointments, handling travel, coordinating with family or vendors)? Please explain further
• Have you ever worked remotely in a fast-paced, high-responsibility role where you had to make decisions independently?
• Are you fully fluent in English, both written and spoken?
• Are you comfortable with a monthly compensation range of $2,000 to $2,500 USD?
• Are you comfortable working as a contractor, full-time, Monday to Friday from 9 a.m. to 6 p.m. CDMX time?

Lugar de trabajo: Empleo remoto