Executive Assistant

Job Description: Executive Assistant (Female)* ## *Position Overview*We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to senior management. The ideal candidate will be detail-oriented, possess excellent communication skills, and demonstrate the ability to handle confidential information with discretion.--- ## *Key Responsibilities*### Administrative SupportProvide high-level administrative support to the Executive/Senior Management Manage and maintain executive calendars, schedule appointments, and coordinate meetings Arrange domestic and international travel, including flights, accommodations, and itineraries Prepare agendas, presentations, reports, and correspondence as required Handle incoming calls, emails, and correspondence on behalf of the executive Screen and prioritize communications, ensuring timely responses ### Meeting & Event CoordinationOrganize and coordinate internal and external meetings, conferences, and events Prepare meeting materials, take minutes, and follow up on action items Arrange refreshments, book venues, and manage logistics for meetings Coordinate with various departments to ensure smooth execution of events ### Documentation & Record ManagementMaintain organized filing systems (both physical and digital) Prepare, edit, and proofread documents, presentations, and reports Handle confidential documents and sensitive information with discretion Maintain accurate records of expenses, invoices, and reimbursements ### Communication & LiaisonAct as the primary point of contact between executives and internal/external stakeholders Build and maintain positive relationships with clients, vendors, and partners Communicate effectively on behalf of the executive when required Coordinate with different departments to facilitate smooth workflow ### Office ManagementManage office supplies and ensure availability of necessary resources Oversee vendor relationships and coordinate with service providers Handle personal tasks and errands for the executive as needed Ensure the executive's workspace is organized and well-maintained ### Project SupportAssist with special projects and research assignments Track project timelines and deadlines Compile data and prepare reports for management review Support business development activities as required--- ## *Required Qualifications*### EducationBachelor's degree in Business Administration, Management, or related field (preferred) MBA or relevant postgraduate qualification is an advantage ### Experience3-5 years of experience as an Executive Assistant, Personal Assistant, or similar role Experience supporting C-level executives preferred Background in corporate or professional services environment is a plus ### Skills & Competencies*Technical Skills:* Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) Experience with calendar management tools and scheduling software Familiarity with video conferencing platforms (Zoom, MS Teams, Google Meet) Basic knowledge of presentation and document design Typing speed of 40+ WPM with accuracy Requirements *Professional Skills:* Excellent verbal and written communication skills in English Strong organizational and time management abilities Exceptional attention to detail and accuracy Ability to multitask and prioritise effectively Problem-solving skills and initiative High level of professionalism and business etiquette *Personal Attributes:* Discretion and ability to handle confidential information Polished and professional demeanour Proactive and self-motivated Flexible and adaptable to changing priorities Strong interpersonal skills Ability to work independently with minimal supervision Calm under pressure and deadline-oriented Benefits Opportunity to work with a growing company. Fixed salary. Supportive and collaborative work culture. Learning exposure in beauty, wellness, and digital commerce
Data Analytics
1-3 years
Proven experience in handling end-to-end Power BI projects. Strong experience in requirement gathering, documentation (BRDs), and wireframing. Hands-on expertise in data mining and representation through Power BI. Ability to communicate with potential stakeholders and explain insights effectively. Familiarity with position mapping and its business implications. Strong analytical and problem-solving skills