Job Description
Company Description
w TVision is a leader in the broadcast industry, providing innovative solutions in software development, graphics design, branding, live operations, and human resources outsourcing since 2001. Known for its flexible and integrative real-time on-air graphics and playout automation, w TVision supports over 15,000 broadcasts annually in more than 120 countries. With a broad portfolio of solutions designed for sports, election coverage, news, and entertainment, the company is the preferred choice for major TV networks and producers worldwide. Headquartered in Portugal, w TVision operates globally with offices in Spain, Belgium, Brazil, UAE, United States, and India.
Role Description
We are looking for a seasoned and dependable Executive Assistant with 10+ years of experience, preferably within the media, broadcasting, or entertainment sectors. This role requires exceptional organizational skills, strong communication abilities, and the maturity to operate in a fast-paced, high-profile environment. The ideal candidate is proactive, detail-oriented, and capable of handling multiple priorities with discretion and professionalism.
Key Responsibilities:
● Manage and organize executive calendars, including scheduling, rescheduling, and prioritizing appointments.
● Prepare and circulate Minutes of Meetings (Mo M) and ensure timely follow-ups on action items.
● Coordinate and maintain all travel calendars, including flights, hotels, and travel itineraries.
● Follow up with internal and external stakeholders to ensure assigned tasks and commitments are completed on time.
● Track ongoing projects and ensure deadlines are met across cross-functional teams.
● Coordinate production schedules, media events, interviews, and broadcast-related activities as needed.
● Draft, review, and manage correspondence, reports, presentations, and meeting documentation.
● Maintain and organize both digital and physical filing systems for efficient retrieval.
● Assist with budget monitoring, expense reporting, and vendor coordination.
● Serve as a key point of contact for stakeholders, handling communication with professionalism and confidentiality.
● Anticipate executive requirements and proactively resolve operational or administrative needs.
Qualifications & Experience:
● Bachelor’s degree in Communications, Media Studies, Business Administration, or a related field (preferred).
● 6+ years of experience as an Executive Assistant or in senior administrative roles, with at least 3–5 years in media, broadcast, or similarly fast-paced environments.
● Strong understanding of media operations, production workflows, and broadcast terminology.
● Excellent written and verbal communication skills.
● Proficiency in MS Office Suite, Google Workspace, scheduling tools, and exposure to media-related software (a plus).
● Proven ability to manage multiple priorities under pressure and meet tight deadlines.
● High level of professionalism, mature judgment, and the ability to handle confidential information.
● Strong interpersonal and stakeholder management skills.
w TVision is a leader in the broadcast industry, providing innovative solutions in software development, graphics design, branding, live operations, and human resources outsourcing since 2001. Known for its flexible and integrative real-time on-air graphics and playout automation, w TVision supports over 15,000 broadcasts annually in more than 120 countries. With a broad portfolio of solutions designed for sports, election coverage, news, and entertainment, the company is the preferred choice for major TV networks and producers worldwide. Headquartered in Portugal, w TVision operates globally with offices in Spain, Belgium, Brazil, UAE, United States, and India.
Role Description
We are looking for a seasoned and dependable Executive Assistant with 10+ years of experience, preferably within the media, broadcasting, or entertainment sectors. This role requires exceptional organizational skills, strong communication abilities, and the maturity to operate in a fast-paced, high-profile environment. The ideal candidate is proactive, detail-oriented, and capable of handling multiple priorities with discretion and professionalism.
Key Responsibilities:
● Manage and organize executive calendars, including scheduling, rescheduling, and prioritizing appointments.
● Prepare and circulate Minutes of Meetings (Mo M) and ensure timely follow-ups on action items.
● Coordinate and maintain all travel calendars, including flights, hotels, and travel itineraries.
● Follow up with internal and external stakeholders to ensure assigned tasks and commitments are completed on time.
● Track ongoing projects and ensure deadlines are met across cross-functional teams.
● Coordinate production schedules, media events, interviews, and broadcast-related activities as needed.
● Draft, review, and manage correspondence, reports, presentations, and meeting documentation.
● Maintain and organize both digital and physical filing systems for efficient retrieval.
● Assist with budget monitoring, expense reporting, and vendor coordination.
● Serve as a key point of contact for stakeholders, handling communication with professionalism and confidentiality.
● Anticipate executive requirements and proactively resolve operational or administrative needs.
Qualifications & Experience:
● Bachelor’s degree in Communications, Media Studies, Business Administration, or a related field (preferred).
● 6+ years of experience as an Executive Assistant or in senior administrative roles, with at least 3–5 years in media, broadcast, or similarly fast-paced environments.
● Strong understanding of media operations, production workflows, and broadcast terminology.
● Excellent written and verbal communication skills.
● Proficiency in MS Office Suite, Google Workspace, scheduling tools, and exposure to media-related software (a plus).
● Proven ability to manage multiple priorities under pressure and meet tight deadlines.
● High level of professionalism, mature judgment, and the ability to handle confidential information.
● Strong interpersonal and stakeholder management skills.
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