Executive Assistant / Office Manager - German & English fluency

Summary

As the Executive Assistant, you will provide high-level administrative support for efficient office operations. You will manage the GM's schedule and act as the first point of contact for stakeholders.

Tasks

Primary Responsibilities

• Support the executive team with managing recurring administrative tasks including travel, expense reporting, event planning, and team meetings.


• Coordinating travel arrangements and preparing itineraries.


• Drafting and editing correspondence, reports, and presentations.


• Conducting research and preparing briefing materials.


• Attending executive team meetings, take notes, identify key points and actions, managing agendas and follow-ups.


• Organizing meetings and events, including logistics and catering.


• Calendar Management.

Requirements

Required Experience, Education, Skills, Training and Competencies

• Have experience in business administration or a related field.


• Be highly organized and detail-oriented.


• Have excellent communication and interpersonal skills.


• German and English language fluency is a must


• Be proficient in Microsoft Office and other relevant software.


• Be able to prioritize tasks effectively while maintaining productivity.

Travel Requirements

• Available for periodic business travel. Approximately 5-10%

Novanta is a leading global supplier of core technology solutions that give medical and advanced industrial OEMs a competitive advantage.