Executive Assistant

Purpose & Overall Relevance for the Organisation:

To provide a high level of administrative support to GBS Porto, specifically the Vice President and his direct reports, so as to ensure efficient management and running of the department on a day to day level.

Key Responsibilities:

• Manage all kinds of information, including incoming mail, documentation, copying, distribution, filing and archiving for the Vice President
• Manage and Organize any off site meetings (about 4 per year)
• Key contact point for Intranet information management, ensure content of the Intranet is up to date (up to 1 day per week)
• Manage cost center, invoicing budget tracking and reporting
• Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material.
• Route and answer routine correspondence not requiring executive’s attention to ensure timely and accurate re...