Job Description

Executive Assistant / Project Coordinator

Houston, TX 77018 (Hybrid – 2 days/week in office)

  • Schedule: 8:00am–5:00pm (flexible start/end times)


 

ABOUT THE ROLE:


  • We are seeking a highly organized, process-oriented, and mission-driven Executive Assistant / Project Coordinator to support the Founder and leadership team of a growing non-profit start-up. This is a dynamic role ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and is passionate about supporting meaningful work

  • You will play a critical role in administering projects, supporting fundraising initiatives, coordinating events, managing communications, and ensuring operational excellence across leadership, donors, clients, and customers


 

WHAT YOU’LL DO:


  • Provide high-level administrative support to the Founder and leadership team

  • Manage complex calendars, scheduling, and executive communications

  • Coordinate travel, speaking engagements, and fundraising events

  • Support fundraising efforts, donations, and product sales initiatives

  • Oversee event planning and execution

  • Maintain accurate data entry across sales, CRM, and client/customer records

  • Assist with presentations, reports, and leadership materials

  • Support online, retail, and inside sales coordination

  • Deliver exceptional service to donors, clients, and partners

  • Help manage projects and ensure deadlines and priorities are met


 

REQUIRED KNOWLEDGE, SKILLS & EXPERIENCE:


  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

  • Strong email, calendaring, and executive scheduling experience

  • Event planning and coordination experience

  • Experience making travel arrangements

  • Comfortable in client-facing and leadership-facing environments

  • Strong presentation support skills

  • Self-starter with excellent organizational skills

  • Ability to anticipate needs and proactively support leadership


Preferred (Nice-to-Have) Experience


  • Marketing or marketing strategy experience

  • Non-profit experience

  • Prior veteran or military affiliation

  • Canva experience

  • Zoho CRM and bookkeeping experience

  • Shopify experience

  • Familiarity with EOS, Traction


 

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

 

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