Executive Assistant Reporting to Director

Job Overview

We are seeking a dedicated Executive Assistant, Female, to provide executive support to the Director. This is a mid-level, full-time position located in Faridabad, Palwal. The role demands a highly organized individual with strong communication skills and the ability to manage travel coordination and director reporting efficiently.

Job Position: Executive Assistant

Gender Preference: Female

Salary: 40-50k

Working Days: 5.5 Days

Timings: 9:00- 6:00 PM

Qualifications and Skills

• Must be a Qualified MBA (Mandatory skill)
• Proficiency in travel coordination with a focus on logistics and itinerary management (Mandatory skill).
• Excellent communication skills, both verbal and written, for efficient interaction with internal and external stakeholders (Mandatory skill).
• Proven experience in managing schedules and tasks while directly reporting to the Director (Mandatory skill).
• Strong ability in calendar management to effectively plan and organize appointments and meetings.
• Expert knowledge of Microsoft Office Suite, especially in Excel, Word, and PowerPoint applications.
• Experience in expense reporting with a keen eye for detail to ensure accuracy in tracking and documentation.
• Adept at event planning, capable of organizing and executing various corporate functions and meetings.
• Adherence to confidentiality protocols, maintaining discretion and integrity in handling sensitive information.

Roles and Responsibilities

• Provide comprehensive administrative support to the Director, aligning with organizational goals and priorities.
• Manage the Director's calendar, scheduling appointments, and organizing meetings to ensure efficient use of time.
• Coordinate travel arrangements, including booking flights, accommodation, and handling travel itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents as needed.
• Facilitate the Directors interactions with internal team members and external clients for seamless communication.
• Organize and manage corporate events, meetings, and conferences, ensuring all are executed professionally.
• Track and manage expense reports, ensuring timely submissions and approvals for financial accuracy.
• Ensure confidentiality of all sensitive information and adherence to the companys organizational protocols.