Executive Assistant

Welcome to SparkPath! We’re a creative startup in the education space , on a mission to help people discover meaningful careers. As a tiny team of three , every role here is pivotal. We’re looking for an Executive Assistant who will be a trusted partner to our Founder, JP Michel.

In this role, you’ll be the backbone of our small team, managing routine administrative tasks, anticipating needs, and providing proactive support. You’ll handle billing, customer emails, shipping, and other admin duties, while also preparing briefs and refining our existing systems. Your goal is to free up the Founder’s time so he can focus on driving our mission forward.

If you take pride in being a supportive presence, enjoy making operations run smoothly, and thrive in a small, dynamic team, this role could be a perfect fit.

Only candidates who complete the Google Form (link at the end of post) will be considered. Thank you!

• Routine Administrative Support (50–80%) : Manage billing and invoicing in QuickBooks Online (QBO), handle customer service emails, oversee shipping and fulfillment, and keep our admin processes running smoothly.
• Proactive Executive Support : Anticipate the Founder’s needs, create briefs for upcoming decisions, and act as a gatekeeper for his time and attention. Your goal is to ensure he can focus on high-value strategic work without being bogged down by routine tasks.
• System Management & Improvement : Understand and maintain our existing operational systems (QBO, CRM, shipping workflows). You may tweak or refine these systems over time, but you won’t need to create new ones from scratch.
• Problem Solving & Care : This role is about more than tasks — it’s about being a supportive presence who cares about making the executive’s workload lighter and more manageable.

• You excel at balancing routine tasks with proactive problem-solving.
• You have a natural talent for anticipating needs and reducing someone else’s workload .
• You enjoy working behind the scenes and find satisfaction in making operations run smoothly.
• You are empathetic and understand that success in this role means maximizing the executive’s time and priorities.
• You have strong organizational skills and attention to detail.
• You’re comfortable working independently and take initiative without needing constant direction.

• Experience in executive or senior administrative support roles.
• Familiarity with tools like QBO, GSuite, and CRM systems.
• Strong written and verbal communication skills in English (French is an advantage).
• A proactive mindset and the ability to think ahead and prepare for the unexpected.
• A “can-learn” attitude for any tools or processes that may be new to you.

• A passive job where you wait for instructions; you'll be responsible for planning and executing and need to have initiative and be resourceful. 
•  For those who dislike operational or financial work.
• For people who need rigid structure or constant direction.
• For those who prefer visibility over behind-the-scenes impact.
• This role may not be the right fit for those who seek frequent social interaction or rapid role changes. Success for this role will come from consistency, depth, and behind-the-scenes ownership, rather than external recognition.

This role gives you the chance to be part of a small, mission-driven team that’s transforming how people think about their careers. SparkPath has already helped over 130,000 students adopt the Challenge Mindset, and you’ll play a key role in helping us reach many more.

You’ll be a key support to the Founder, ensuring that he can continue to drive the mission forward while you handle the operational details and provide that crucial layer of proactive care.

While we’re based in Ottawa, Ontario, Canada, this position is remote-friendly. You can choose to handle shipping from our Ottawa office or from your home, and you’ll need to be available between 8 am–4 pm EST. The role is about 35 hours per week, with some flexibility. For the right candidate, this position could be done part-time. 

We offer:

• 2 weeks paid time off per year
• Flexible schedule within EST hours
• Professional development days
• Birthday leave
• A supportive, mission-driven work environment in a small, close-knit team
• Range: $49,000 to $64,000

To apply, you need to complete the application form - see the link below. Candidates who don't apply using the form below will not be considered.

Apply here: