Executive Assistant

Capstone Sydney, New South Wales, Australia

Executive Assistant

Capstone Sydney, New South Wales, Australia

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This range is provided by Capstone. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

A$120,000.00/yr - A$125,000.00/yr

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Our client is a well-established boutique finance firm based in the heart of Sydney’s CBD. The firm prides itself on its entrepreneurial spirit, integrity, and commitment to excellence, fostering a culture of collaboration and professionalism. By combining decades of expertise with a forward-thinking approach, they focus on building long-term client relationships while delivering exceptional service.

As the firm continues to grow and expand, they remain dedicated to their core values of integrity, innovation, and client-focused solutions. In this supportive, dynamic team environment, you’ll have the opportunity to play a key role in the firm’s continued success while enjoying the benefits of a culture that truly values the development and well-being of its people.

As the Executive Assistant to the CEO, you'll be at the heart of the action, ensuring that everything runs smoothly and efficiently. This role is fast-paced and hands-on, where you'll be providing crucial administrative support while helping drive the firm’s success during this exciting growth phase.

Your day-to-day responsibilities will include:

• Manage the CEO’s electronic diary, prioritising appointments and reallocating as necessary, including personal appointments.
• Provide email management for the CEO, assessing priority and action requirements, including personal emails.
• Arrange travel for the CEO, including accommodation, flights, restaurants, etc.
• Maintain the CEO’s office systems, including data management and filing.
• Keep accurate records of the CEO’s contacts and communication.
• Attend meetings and take minutes when required.
• Assist the CEO with research and follow-up on actions within their responsibilities.
• Process and reconcile monthly credit card expenses.
• Handle general administrative tasks, errands, and clerical duties.
• Perform other tasks as reasonably required by the CEO.
• Always act with confidentiality, courtesy, and discretion.

What You’ll Need:

• Previous experience as an Executive Assistant, ideally within finance, professional services, or a similar fast-paced industry.
• A degree or diploma in Business is highly preferred
• Strong organisational skills with an ability to manage multiple priorities and deadlines.
• Proficiency in MS Office Suite and advanced calendar management tools.
• Exceptional communication skills, both written and verbal.
• A proactive, can-do attitude with a high degree of professionalism and discretion.

Why You’ll Love It:

• As a growing firm, there’s ample opportunity for career progression and exposure to diverse projects.
• Be part of an exciting, fast-paced, and entrepreneurial team that thrives on innovation and results.
• Enjoy a competitive remuneration package in a supportive, high-performance environment.

If you’re a driven and organised Executive Assistant looking to make a real impact at a growing finance firm, apply now and help shape the future of this dynamic business.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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