Executive Assistant

Company Details: 

 Who we are: 

Shakti Group was incorporated in 2005. The Company was formed to develop well-designed, competitively priced Real Estate across Prime Locations of the Mumbai Metropolitan Region (MMR). Shakti Group is a pre-eminent focused Real estate company with a large, well-balanced portfolio comprising residential, commercial and Logistics. We've gained a good reputation in Real estate; because we deliver a service that provides integrity, professionalism, and peace of mind to our clients. For more details, please visit our website here. 

Company Website: https://shaktigroup121.com/ 

Company Address: 

Shakti Group - 915, Lodha Business District -2, 

Lodha Supremus, Kolshet Road, Thane West – 400607; 

Job Description: 

 What You will do: 

• Manage daily calendars for senior management, including meetings, site visits, reviews, and travel schedules.
• Prioritize appointments, avoid scheduling conflicts, and ensure optimal time utilization.
• Coordinate internal and external meetings, including clients, consultants, channel partners, and vendors. 
• Draft, review, and manage professional emails, letters, notices, and internal communications on behalf of senior management.
• Act as a single point of contact between the executive office and internal teams or external stakeholders.
• Organize meetings, prepare agendas, presentations, and background documents.
• Record Minutes of Meetings (MOMs) and circulate action points to concerned stakeholders.
• Prepare and maintain MIS reports related to sales performance, project status, approvals, and management updates.
• Compile data from multiple departments and present concise summaries for leadership review.
• Coordinate with sales, CRM, projects, legal, finance, liaison, and operations teams for smooth workflow.
• Follow up on approvals, agreements, payments, documentation, and statutory requirements.
• Maintain confidential project files, land documents, agreements, approvals, and management records.
• Ensure proper filing (physical and digital) with version control and easy retrieval.

Requirements: 

• Graduate in any discipline (Management, Commerce, or Arts preferred).
• Diploma or certification in Office Administration / Executive Assistance is an added advantage.
• 1–6 years of proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Prior experience in Real Estate / Construction / Infrastructure is highly preferred.
• Strong proficiency in MS Excel, Word, PowerPoint, and email communication.
• Experience in MIS preparation, management reporting, and data coordination.
• Ability to prepare professional presentations, MOMs, and management summaries.
• Excellent written and verbal communication skills.

Benefits: 

• Flexible working hours 
• Annual Leaves 
• National Presence 
• Celebrations 
• Team outings 
• Diwali Bonus 

Shift Timing: 10 AM - 7 PM