Job Description

Principal Responsibilities

  • Provide administrative support to the Willis Limited Chief Financial Officer (. diary management, travel arrangement support, some email management to assist with coordinating CFO signatures required on corporate documents)
  • Provide support to the Willis Limited Chief Risk Officer in the administrative support for Threshold Conditions 2.4 meetings (creation of MI packs and minute taking, recording actions)
  • Provide support to Willis Limited working level committee meetings that require minute taking support and assistance in creating MI packs
  • Provide support to the Senior Managers and Certification Regime (SMCR) Office for Willis Limited (relevant subject matter training will be provided as needed). Tasks will be variable but are likely to include:Oversight of mandatory training completion for Conduct Rules training and chasers for follow upCompletion of administrative tasks on Trailight (system which manages our SMCR population and regulatory requirements)Minute taking for Conduct Review panels, annual Fit and Proper meeting and Senior Manager handover meetingsAssisting with regular updates required to SMCR policy and process documentationOther ad hoc support tasks to the SMCR Office

    • Other general responsibilities:

  • Calendar Management: Proficiency in Calendar management/ Scheduling meetings/ calls as per stakeholders’ requirements in various time zones.

  • Expense Management: Proficient working with Oracle Expense Management system, collecting expenses and submitting the same monthly regularly.

  • Travel Management: Arranging travel as requested by the team, coordinate with Amex on various ticketing, visas, hotel, car booking, ensuring the same is updated on the stakeholder’s calendars.

  • Invoice Management: Raising invoices on Ariba system and ensuring its paid by regularly checking and coordinating with Finance.

  • Manage information for internal and external communication memos, presentations, emails, and reports. 

  • Determines appropriate course of action, referral, or response, works closely and effectively with the team/ line manager to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

  • Prioritize conflicting needs, handle matters expeditiously and proactively.

  • Functional Skills Proficiency in Windows, including Excellent MS Word, EXCEL and PowerPoint, and ability to extract reports from systems.

  • To action & monitor tasks delegated by the stakeholders to ensure they are achieved within agreed deadlines

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